Reserving a Room

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  3. Reserving a Room

Changes coming to EMS soon

  • An enhancement to EMS has been configured to allow automatic creation and deactivation of employee user accounts in EMS.
  • Employee accounts will automatically be assigned to the EMS group that corresponds to their primary department.  Any other group membership will not be affected by this change.

 Why are we doing this?

  • New employees will have faster access to EMS to make room reservations
  • Less manual work required to keep accounts and group memberships up to date

How will this affect employees using EMS?

You will be assigned automatically to the EMS group that corresponds to your primary department in Colleague.

You will recognize EMS groups that correspond to an HR department (Colleague) by the '[HRTK] label at the end of the group's name (e.g., "Admissions [HRTK]", "Student Life [HRTK]", "Biology [HRTK]").

 Any other groups that you may belong to in EMS will remain unaffected by this change.

 Some employees will be assigned to a different group than they were before:

  • Adjunct faculty will be assigned to the "Dean's Office" group in EMS
  • Courtesy appointments will be assigned to the "Courtesy Appointment" group in EMS

If you need to make a reservation on behalf of a group you are not assigned to, you can search for the group when you fill out your reservation request.  For instructions, see the "How do I make a reservation for a group I am not a member of" FAQ on the Dining Services website.

  What does HRTK mean?

HRTK stands for "HR Toolkit", which is the vendor's name for the feature of EMS that automates the creation and deactivation of accounts. 

  If you have questions or problems, please contact Mandy White at ajwhite@stlawu.edu or 315-229-5995.

 

Login to https://reservations.stlawu.edu

If you have problems reserving a space with this system, please check out the Room Scheduling FAQ.  If you need more help contact Room Reservations in Conference Services.

Information for the most frequently reserved rooms can be found by clicking below: Meeting Room Features

Please email roomres@stlawu.edu for questions regarding room reservations.

Please see Special Event Agreement Form when finished requesting a room.  This form is designed for anyone who is reserving space for a special event.  This is not for a routine meeting request.

Rooms Not Reserved through Room Reservations

The following rooms are not reserved through Room Reservations, but through specific departments. Please contact the person listed directly.

Brush Alumni House
Student Manager - slualum@stlawu.edu

Brush Art Gallery
Cathy Tedford - ctedford@stlawu.edu

Carnegie Hall 210 (LRC - Recording Studio)
Gisele El Khoury - gelkhoury@stlawu.edu

Griffiths 015 and Griffiths 105-6 (Kermani-Peterson Performance Hall)
Terry DuBray - tdubray@stlawu.edu

Griffiths 107-108 (Black Box Theater)
Dan Gallagher - dgallagher@stlawu.edu

Herring-Cole Feinstone Room
Karen Carl - kcarl@stlawu.edu

Fox Hall 211, 212
http://www.stlawu.edu/library/reserve-a-room

Fox Hall 222 GIS Lab
Carol Cady - ccady@stlawu.edu

Noble Center 001 (Launders Underground)
Terry DuBray - tdubray@stlawu.edu

Noble Center Gulick Theatre
Dan Gallagher - dgallagher@stlawu.edu

ODY 025, 109, 125A, 125B, 140A, 140B, 204, 219, 8A & 8B
http://www.stlawu.edu/library/reserve-a-room

Pub 56
Timberly Hewitt - thewitt@stlawu.edu

Vilas G-12
Human Resources - humanresources@stlawu.edu