Event Planning Guide

Room Reservations

Before beginning any event planning for an on-campus event, you are required to have a
confirmed room reservation. Go to Reserving a Room.

Event Logistics
When making preliminary arrangements, please complete the Special Function Request Form if you need any catering services and provide the following information. Please refer to the university's Catering Policy to assist with planning your event.

  • Day and Date of function and RSVP Dates
  • Beginning and End Times
  • Room Location
  • Event Title
  • Contact Person
  • Your Cell Phone or Office number.
  • Type of Service Required
  • Department and Budget Code to be charged
  • Number of Guests Expected at Event
  • Budget Parameters
  • Programming Details
  • Special Arrangement Requirements; head table, gift table, name tag table, AV/Media
  • needs, handicapped accessibility
  • Weather; is a rain site required?

Catering Services Planning
Three weeks or more prior to event:

  1. We ask you to plan as far in advance as possible.  Advance planning for your event is more cost effective for both you and us and allows to provide you with better service.
  2. Call room reservations clerk to set up an appointment, Monday - Friday, 9:00 am - 4:00 pm, 229-5996.
  3. Preliminary planning for large events should occur at least one month prior to the event.
  4. Orders placed with less than 24 hours notice may be charged a late fee of $20.00.
  5. St Lawrence University Catering Menu

    All Catering Services Require a 15 person minimum

    Continental $9.99 per person

    Served with Sun Roasters Coffee, Ajiri Tea Service, Seasonal Fruit Salad, Chilled Bottles of Apple, Orange & Cranberry Juice

    Choose two:

  6. Breakfast Breads, Scones, Bagels, Bakery Muffins, Assorted Danish, Mini Assorted Croissants
    • Butter, fruit preserves and cream cheese
  7. Breakfast Buffet $13.99 per person (15 person minimum)

    Served with Sun Roasters Coffee, Ajiri Tea Service, Seasonal Fruit Salad, Chilled Bottles of Apple, Orange & Cranberry Juice

    Choose two:

  8. Breakfast Breads, Scones, Bagels, Bakery Muffins, Assorted Danish, Mini Assorted Croissants
    • Butter, fruit preserves and cream cheese
  9. Choose one:

  10. Seasoned Home Fries or Sweet Potato Hash
  11. Choose two:

  12. Crispy Bacon, Pork Sausage Patty, Turkey Sausage Link, Croghan Bologna, Vegan Sausage
  13. Choose one:

  14. Scrambled Eggs or Western Scramble
    • Served with sides of ketchup & tabasco
    • Add shredded cheddar for $
  15. Healthy Beginnings $11.99 per person (15 person minimum)

    Served with Sun Roasters Coffee, Ajiri Tea Service, Chilled Bottles of Apple, Orange & Cranberry Juice

  16. Nonfat Greek Yogurt Parfaits with Fresh Berries & House made Granola
  17. Whole Wheat Bagels
    • Served with plain, light & strawberry cream cheese
  18. Fresh Fruit Salad
  19. Steel Cut Oatmeal Cups
  20. Assortment of Health Bars
  21. A la Carte

    Per Person:

  22. Chilled Bottled Apple, Orange or Cranberry Juice $1.99 per person
  23. Water $1.99 per person
  24. Nonfat Greek Yogurt Berry Parfaits w. House Made Granola $3.49 per person
  25. Whole Fruit (Apples, Bananas, Oranges & Seasonal) $1.49 per person
  26. Fresh Fruit Salad $2.99 per person
  27. Pancakes or French Toast $1.99 per person
    • Served with local maple syrup
  28. Assorted Mini Danish $3.99 per person
  29. Assorted Mini Croissants $3.99 per person
  30. Sun Roasters Coffee & Ajiri Tea Service $2.49 per person
  31. By the dozen:

  32. Bakery Fresh Blueberry, Chocolate Chip, Banana Walnut & Lemon Poppy Seed Muffins $15.99
  33. Assorted Breakfast Breads $15.99
  34. House Made Cinnamon Rolls $29.99
  35. Assorted Donuts $14.99
  36. Bagels w. cream cheese, butter & fruit preserves $19.99

    Premium Sandwiches

    All sandwich lunches are served with a bag of Deep River Chips, and a choice of one: Fresh Fruit Salad, Potato Salad or Pasta Salad, Chocolate Chip, Sugar & Oatmeal Raisin Cookies and Canned Soft Drinks

    Classic Deli Buffet $11.99 (minimum of 15 people)

    Build Your Own Deli Sandwich with Choice of Kaiser, 12 Grain, Italian Sourdough & Gluten Free Bread, Deli meats of Oven Roasted Turkey Breast, Roast Beef, and Ham, Tuna Salad or Grilled Vegetables, with Swiss, American, and Provolone, Lettuce and Tomato, a variety of Condiments and Dill Pickle Spears

    Gourmet Sandwiches $14.99 (minimum of 15 people)

    Choose three:

  38. Classic Chicken and Grape Salad: Creamy chicken salad tossed with sweet Red Grapes served with Spinach and Sliced Tomato on a Croissant
  39. Caprese Sandwich: Fresh sliced mozzarella, sliced Roma tomato, nut-free basil pesto on Ciabatta
  40. Kale Greek Wrap: Kalamata olives, Roma Tomatoes, Sliced Cucumber, Garbanzo Beans, Kale, Crumbly Feta with Greek dressing on a Spinach Wrap
  41. Curried Chicken Salad: Tangy Chicken Salad with Dried Cranberries, Leaf Lettuce and Tomatoes on a Brioche Bun
  42. Cured Ham and Grilled Brie: Cured Ham, Grilled Brie with Roasted Fig Jam and Spinach on Ciabatta
  43. B.L.A.T. – Crispy Bacon, Lettuce, Avocado and Tomatoes with Garlic Aioli and Banana Peppers on an Italian Roll
  44. Hummus Wrap: Plain Hummus with Shredded Carrots, Cucumber, Bell Peppers, Tomatoes and Broccoli on a Garlic Herb Wrap
  45. Balsamic Grilled Vegetables: Zucchini, Yellow Squash, Spinach and Tomato with Charred Onion Jam on Ciabatta
  46. Chicken Caesar Wrap- Grilled Chicken Breast, Crisp Romaine, Croutons, Shaved Parmesan Cheese and Caesar dressing on a Garlic Herb Wrap
  47. California Turkey Club Wrap: Oven Roasted Turkey Breast, Smoked Bacon, Swiss Cheese, Avocado, Tomato and Herb Mayo on a Sundried Tomato Wrap
  48. Themed Buffets

    All American $19.99 per person

    Served with fresh rolls, sliced American, Swiss & Cheddar cheese, choice of seasonal salad, fresh baked cookies & brownies, condiments, iced water, and iced tea or lemonade

      • All-beef burgers
      • All-beef hot dogs
      • Vegan Sausage
      • Baked beans
      • Corn on the Cob
      • Watermelon wedges
      • Choose one:
        • Loaded Baked Potato Salad, Dill Pickle Mac Salad or Sweet Country Slaw 
      • Add Quinoa Burger +$2
      • Add Smoked Beef Brisket +$5
      • Add BBQ Chicken Quarters +$4
      • Add Pulled Pork +$4

    An Italian Affair $21.99 per person

    Served with grated Parmesan cheese, iced water and canned soft drinks

      • Classic Caesar Salad
      • Garlic Bread Sticks
      • Pasta served with Marinara and Alfredo
        • Choose one: Cavatappi or Whole Wheat Penne
        • Gluten Free available upon request
      • Chicken Parmesan
      • Roasted Vegetable Lasagna Rollatini
      • Lemon Zested Broccoli
      • Mini Cannoli’s
      • Add Meatballs or Italian Sausage +$4
  50. Taco Bar $17.99 per person

    Includes house made tri color chips, mild salsa & sour cream, iced water and iced tea or lemonade

    Choose one:

  51. Seasoned 8 O’Clock Ranch Ground Grass Fed Beef
  52. Shredded Chicken
  53. Included:

  54. Assorted taco shells and tortillas
  55. Cilantro rice
  56. Seasoned Black beans
  57. Shredded lettuce, Diced Tomatoes, Diced Onion, Jalapeno & Shredded Cheddar Cheese
  58. Cinnamon Sugar Churros
  59. Add guacamole +$2
  60. Add Pico de Gallo +$1
  61. Pizza Party $14.99 per person (15 person minimum)

    Served with a fresh Garden Salad, Italian & Ranch Dressing, fresh baked Cookies and canned soft drinks

    Choose two pizzas:

  62. Classic Cheese
  63. Pepperoni
  64. Veggie
  65. Meat Lover’s +$2
  66. Prosciutto, Shaved Parmesan, Arugula and Lemon +$3
  67. Buffalo Chicken, BBQ Chicken, Sweet n Sassy Chicken +$2
  68. Hawaiian +$2
  69. Fresh Mozzarella, Tomato & Basil +$2
  70. Add ons:

    Garlic Breadsticks $3 per person: served with marinara dipping sauce

    Chicken Wings or Boneless Wings $10: served with Blue Cheese, Celery & Carrot Sticks and your choice of sauce

    Sushi Party $17.99 per person

    Your choice of sushi rolls served with house pickled veggies and wasabi, soup and one salad

  71. Vegetarian Roll: Avocado, Cucumber, Carrot & Napa Cabbage
  72. Spicy Crab Roll: Avocado & Cucumber
  73. Sesame Salmon Roll: Cucumber, Carrot & Bell Pepper
  74. Choose one:

  75. Carrot Ginger Soup
  76. Choose one:

  77. Chopped Asian Salad
  78. Asian Lettuce Cups
  79. Seaweed Salad
  80. Hot Luncheons $25.99

    Classic Buffet includes one entree, one classic salad and two sides served with water, assorted rolls and butter, brownies and canned soft drinks

    Entrée Choices

    Choose one:

  81. Maple Chicken
  82. Smoked Maple Tofu
  83. Sous Vide Roasted Chicken Quarter
  84. Beef Brisket with BBQ Sauce
  85. Grilled Beef Tenderloin
  86. Pulled Pork served with Kaiser Rolls
  87. Ahi Tuna Salad Nicoise
  88. Mahi Mahi with Mango Salsa
  89. Cedar Rosemary Salmon
  90. Vegetable Lasagna Rollatini
  91. Spaghetti Squash Primavera
  92. Sides

    Choose two:

  93. Garlic & Chive Mashed Potatoes
  94. Oven Roasted Smoky Sweet Potatoes
  95. Wild Rice Pilaf with Baby Bella Mushrooms
  96. Balsamic Grilled Asparagus and Cherry Tomatoes
  97. Sautéed Haricots Verts with Garlic & Lemon Zest
  98. Afternoon Breaks

    Sweet Tooth: Fresh baked cookies & brownies, still & sparkling water with Sun Roasters Coffee and Ajiri Tea Service $5.99 per person

    Sweet & Salty: Mini Hershey Bars, Mini Pretzels, Buttery Popcorn, Trail Mix, still & sparkling water with Sun Roasters Coffee and Ajiri Tea Service $7.99 per person

    Super Food Pick Me Up: Energy Bites, Super Fruits, Dark Chocolate Covered Almonds, Still & Sparkling water, Cold Pressed Juice, Starbucks Double Shots $9.99 per person

    Dinner Buffet $37.99

    Includes assorted rolls and butter, two entrees, one classic salad, one premium salad and two sides served with sparkling & still water, assorted soft drinks, and choice of two desserts

    Entrée Choice

    Choose two:

  99. Herb Grilled Chicken
  100. Roasted Chicken Breast – Bone in (Airline Breast)
  101. Apple and Cranberry Stuffed Pork Loin
  102. Roasted Tri-Tip Beef
  103. Grilled Teres Major
  104. Roasted Salmon with Dijon Crust
  105. Grilled Eggplant Medallions
  106. Stuffed Zucchini Boats with Arborio Rice
  107. Smoked Maple Tofu
  108. Classic Salads

    Choose one:

  109. Seasonal Garden Salad
  110. Classic Caesar Salad
  111. Greek Salad
  112. Premium Salads

    Choose one:

  113. Charred Tomato, Spinach & Campanelle Pasta Salad
  114. Quinoa & Apple Salad
  115. Sweet Potato & Black Bean Salad
  116. Chopped Asian Salad
  117. Accompaniments

    Choose two:

  118. Smashed Yukon Gold Potatoes
  119. Herb Roasted Red Skin Potatoes
  120. Maple Roasted Sweet Potatoes
  121. Green Beans with Roasted Mushrooms & Shallots
  122. Roasted Root Vegetables
  123. Braised Collard Greens with Butternut Squash
  124. Balsamic Grilled Asparagus with Cherry Tomatoes
  125. Desserts

    Choose two:

  126. New York Style Cheesecake
  127. Oreo Cheesecake
  128. “Cakery” Lemon Cake
  129. Carrot Cake
  130. Chocolate Cream Cake
  131. Key Lime Pie with Citrus Mousse
  132. Add Sun Roasters Coffee & Ajiri Tea Service for $2.49 per person

    Served Meals

    Includes one entrée listed below, one served salad, chef’s selection of seasonal accompaniments and one dessert. Served on china with assorted rolls with butter, iced water, iced tea and full coffee service (20 person minimum, requires wait staff for an additional charge)


  133. Roasted Chicken Breast $21.99 per person
    • Wild Mushroom Risotto, Braised Greens and Charred Onion Thyme Au Jus
  134. Char Grilled Chicken Breast $21.99 per person
    • Sweet Potato Hash, Haricots Verts and Tomato Salsa
  135. Apple Cider Pork Shoulder $19.99 per person
    • Butternut Squash Puree, Roasted Corn, Green Beans and Cider BBQ Sauce
  136. Certified Angus New York Strip Steak $34.99
    • Au Gratin Potatoes, Haricots Verts and creamy mushroom sauce
  137. Red Wine Braised Boneless Short Rib $29.99
    • Smoke Cheddar Potato Terrine, Roasted Root Vegetables and Short Rib Jus Reduction
  138. Seared Salmon with Horseradish Crust $30.99
    • Potato Puree, Roasted Asparagus and Charred Tomato Sauce
  139. Cajun Seared Ahi Tuna $32.99
    • Pickled Vegetables, Haricots Verts, Black Quinoa and Charred Tomato jam
  140. Herb Grilled Portobello Steak $19.99
    • Kale and Walnut Pesto, Warm Tri-Color Fingerling Potato, Caramelized Cauliflower, Roasted Tomatoes and Green Beans
  141. Grilled Mahi Mahi $30.99
    • Grilled Pineapple Pico de Gallo, Coconut Basmati Rice, Steamed Broccoli
  142. Smoked Tofu with Maple Glaze $19.99
    • Long Grain and Wild Rice Pilaf, Sautéed Broccolini
  143. Served Salad Choices

  144. Iceberg Wedge
    • Grape tomatoes, red onion, blue cheese, crisp bacon and creamy blue cheese vinaigrette
  145. Watercress Salad
    • Watercress, poached beets, marinated grape tomatoes, crispy shallots and chevre cheese with roasted garlic vinaigrette
  146. Classic Caesar Salad
    • Crisp romaine lettuce, shaved parmesan and croutons with cream Caesar dressing
  147. Limestone Bibb Lettuce
    • Aged goat cheese, poached pears, grape tomatoes and candied walnuts with a lemon-chardonnay vinaigrette
  148. Hors d ‘oeuvres  - Minimum 15 people *Priced Per Person Per Hour


    Gourmet Cheese Display $2

    Fresh Vegetable Crudité Display $1.50

    Antipasto Display $1.75

    Mediterranean Display $2

    Cold Selections

    Antipasto Skewers $1.50

    Bruschetta served on crostini $1.50

    Smoked Salmon Mousse on cucumber with dill crème fraiche $1.75

    Smoked Salmon Crostini $2

    Cucumber Rounds with Grilled marinated shrimp & tomato relish $1.75

    Roasted Vegetable Skewers $1.5

    Beef Tenderloin served with caramelized onion jam on toasted baguette $1.75

    Shrimp Cocktail $2

    Endive with Gorgonzola cheese & walnuts $1.5

    Fruit Skewers with yogurt dipping sauce $1.5

    Hot Selections

    Arancini with roasted tomato sauce $1.50

    Scallops wrapped with Bacon $2

    Mini Crab Cakes $1.75

    Chicken Satay $1.50

    Spanakopita $1.50

    Pear & Brie in Phyllo $1.75

    Pork or Vegetable Pot Stickers served with tamari $1.50

    Coconut Shrimp $2

    Mushroom Caps stuffed with shallots & herbs $1.50

    Vegetable Spring Rolls $1.50