Student Center Flag Policy

This policy was developed to assure clarity in management of the Student Center Flag Pole, located next to the Sullivan Student Center which flies the St. Lawrence University.

The Student Center Flag Pole was a gift from the Class of 2015. Due to safety concerns the University stopped displaying the SLU Flag on the top of the Sullivan Student Center. The Class of 2015 felt strongly that the Scarlet & Brown flag should still be flown close to the center of campus so dedicated their class gift to raising funds for The Student Center Flag Pole.

Any questions about this policy can be directed to the Office of Student Activities & Leadership at 315-229-5757 or studentactivities@stlawu.edu

The University flag will be flown on this flag pole year-round and will be lowered to half-mast to recognize and honor important occurrences at the discretion of the University President.

Flags of Symbolism that represent the values of the University

University-sanctioned clubs, organizations, and departments may request that a flag of symbolism, representing the values of the University, be flown for a minimum of 24 hours and a maximum of seven days underneath the University flag. Special circumstances may be considered for requests to fly flags longer than seven days. Flags will typically be approved for no more than one 7 day period each semester and only one flag of symbolism can be flown at any given time. Requests are on a first come first serve basis in the order in which they are received.

Approval of these requests will be obtained from the Office of Student Activities & Leadership  and the Office of Student Life in coordination with the Student Center Flag Committee.

The Student Center Flag Committee

The Assistant Dean & Director of Student Activities & Leadership will convene the Student Center Flag Committee as needed to review requests. The membership of the Student Center Flag Committee will be comprised of:

  • The Assistant Dean  -& Director of Student Activities & Leadership (or designee) who will serve as the chair of the committee
  • two representatives selected from among the members of the Thelomathesian Society either executive board members, chairs or senators
  • the Student Activities Specialist
  • one additional representative from the student life division
  • one representative from the University Diversity Committee
  • one member of the faculty

Submission guidelines:

A member of the sponsoring club, organization or department must provide the Office of Student Activities & Leadership a written request submitted via webform at least five business days prior to the date they wish to fly a specific flag. Under special circumstances at the discretion of the chairperson of the committee requests may be considered without five days notice.

The request must include:

  • The name and contact information of the person acting on behalf of the organization, club or department
  • The name of the sponsoring club, organization or department
  • The dates requested for flying the flag
  • A brief outline of the reasons why the individual or group would like to fly the flag
  • A brief description of how the flag represents the values of the University.

The Committee will recommend to the Vice President and Dean of Student Life whether to raise the flag and on what dates the flag will fly.

Upon approval by the Vice President and Dean of Student Life, the Chair of the Student Center Flag Committee will provide the flag to Facilities Operations and coordinate for the flag raising and flag lowering on the approved dates.

Flag Specifications

All flags must be professionally produced and outfitted to fly on a flagpole. The sponsoring club, organization or department must provide the flag to be flown at their own expense.

The flag can be no larger than [4’ x 6’] and [4 x 6’] is the recommended size. Smaller flags may require additional lead time to be hug so adjustments can be made to accommodate the size.

Extraordinary events

Extraordinary events may preclude a flag of symbolism being flown during a specified period of time. (Example: when the university flag is lowered to half-staff in memory of a student, faculty or staff member.)

Submit a proposal here: 

https://stlawu.presence.io/form/student-center-flag-of-symbolism-submission

 

Adopted 6/15/2020