Relocation (Moving) Expenses - Visiting Faculty

RELOCATION (MOVING) EXPENSE GUIDELINES

The St. Lawrence University limit for relocation expenses is $2,500 per employee. Reimbursement requests over $2,500 must be approved by the Dean of Academic Affairs and these additional costs will be paid by the division. All moving expense reimbursements are taxable and will be paid through payroll.

EXPENSES WHICH DO QUALIFY FOR REIMBURSEMENT ARE THE REASONABLE COST OF:

 Packing, crating and transporting of household goods and personal effects, also storage up to 30 consecutive days (i.e. U-Haul, moving company). Corrigan Moving Systems and St. Lawrence University have created a partnership to meet the relocation needs for faculty, administrators and employees. Please visit https://www.corriganmoving.com/.

 Vehicle rental/air travel/train travel

 Travel to the new residence by car: the cost may be figured by either actual fuel expenses if receipts are provided OR by actual mileage at the rate of $.165 per mile.

[NOTE THAT THE MILEAGE RATE FOR RELOCATION IS DIFFERENT THAN FOR TRAVEL FOR INTERVIEWING].

 Parking fees and tolls

 Lodging costs while in transit to new home (BUT NOT for temporary housing at the new location). One night upon arrival in Canton can be included.

If belongings are being moved from a third location (e.g. storage unit) reimbursable costs may be limited.

EXPENSES WHICH DO NOT QUALIFY FOR REIMBURSEMENT INCLUDE*:

[*TRIPS THAT ARE PART OF RECRUITMENT & INTERVIEWING CAN BE PAID FOR FROM RECRUITMENT, IF AN OFFER OF EMPLOYMENT HAS NOT YET BEEN ACCEPTED.]

 Meal expenses

 Costs associated with pre-move house hunting trips

 Costs associated with occupying temporary living quarters

 Expenses involving buying or selling of a home

 Rent for housing

 Costs associated with side trips and stopovers for visits

Updated 2.2019 HR

TRAVEL GUIDELINES

 SLU will reimburse the new employee for one trip per family member. (These trips can

occur at different times.)

 The 50-mile test of the Internal Revenue Service: the distance from home to the new job

must be at least 50 miles greater than the old commute.

 Relocation trips should be made via the most direct route.

 Airline reservations and car rentals can made, via email, through Travel Guard at

BusinessTravelServices@travelguard.com. As an alternative, a new employee can make

his or her own arrangements and submit receipts for reimbursement.

Expense reports should be completed and submitted with appropriate receipts to the Associate

Dean’s Office (Vilas Hall, Room 103) for budget approval in a timely manner, normally within 10

business days. *Please note that reimbursement payments are planned in connection with

payroll dates (15th and 30th of the month) and may be executed as early as your first paycheck

provided the appropriate documentation and approvals are received.

Websites that may provide helpful information:

St. Lawrence University

http://www.stlawu.edu/

St. Lawrence University Human Resources homepage

http://www.stlawu.edu/human-resources

Associated Colleges of the St. Lawrence Valley

Http://www.associatedcolleges.org/

Canton Chamber of Commerce

http://www.cantonnewyork.us/chamber/

St. Lawrence County Chamber of Commerce

http://northcountryguide.com/