Non-Exempt Administrators - 2021/2022 Holiday Pay Guidelines

Non-Exempt Administrators – 2021/2022 Holiday Pay Guidelines

There are four (4) designated University holidays in December/January: December 24, 25, 31 & January 1. The University will designate the following as day(s) off: Thursday, December 23^rd, Friday, December 24^th, Thursday, December 30^th and Friday, December 31^st.

To be eligible for holiday pay, all full time/full-time seasonal, part-time/part-time seasonal employees must be:

• regularly working;
• must be scheduled to work during the week in which the holiday falls;
• must work on his or her last scheduled workday preceding the holiday and his/her first scheduled workday following the holiday.

Full time employees on layoff (seasonal or otherwise), leave of absence, or other leaves (e.g., disability, worker’s compensation) shall not be eligible for holiday pay.

Holiday pay consists of pay at the employee’s regular straight time hourly rate for the normal daily hours.  If an employee works on a holiday they will be paid straight time for any work hours on a holiday and a {Holiday} at their regular schedule. *unless hours result in weekly overtime* {See timesheet example below}

Payroll week ending 1/2/2022
12/20/2021	Monday	Regular work day (if applicable)
12/21/2021	Tuesday	Regular work day (if applicable)
12/22/2021	Wednesday	Regular work day (if applicable)
12/23/2021	Thursday	Holiday
12/24/2021	Friday	Holiday
12/25/2021	Saturday	Presidents Holiday/Based on schedule/Not to exceed 3 total
12/26/2021	Sunday	Presidents Holiday/Based on schedule/Not to exceed 3 total
12/27/2021	Monday	Presidents Holiday/Based on schedule/Not to exceed 3 total
12/28/2021	Tuesday	President’s Holiday/Based on schedule/Not to exceed 3 total
12/29/2021	Wednesday	President’s Holiday/Based on schedule/Not to exceed 3 total
12/30/2021	Thursday	Holiday
12/31/2021	Friday	Holiday
1/1/2022	Saturday
1/2/2022	Sunday

May use up to 3 PHOL days between 12/25 – 12/29

Option for PHOL if regularly scheduled day

THE THREE ADDITIONAL PRESIDENT’S HOLIDAY DAYS IN DECEMBER (PHOL)

Any three of the following days:  December 25, 26, 27, 28, 29, that would be regularly scheduled workdays for an employee. These days are not automatic holidays; they are given as holidays if possible based on University needs. 

An employee records any three of those, if they are regularly scheduled workdays, as code “President Holiday” (“phol” on the pay advice) days on the timesheet and is paid straight time for hours worked.  The President’s Holidays will NOT count towards weekly overtime.

* For January 2022 only, President Morris wants to provide for two additional paid holidays on 1/3/22 and 1/4/22, in recognition of the extraordinary efforts.  These dates should be coded as “President’s Holiday” on your timesheet. If you are essential and required to work, you will be notified, and your hours should be coded as “Regular”, and you will have the option to float these 2 extra days off to use by 6/30/2022.

Prepared by Human Resources 12/20/21