Search Chair Checklist

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Position:   _________________________________________          

The information below captures the absolute “must haves” relating to the search process for St. Lawrence University.  Additional items may be considered.      

 

 _____   Job Description (highlights key responsibilities of the job, minimum qualifications, preferred or required criteria)

 _____   Create a Posting Request in PeopleAdmin *

 _____   Advertisement (HR will approve language)

  • determine if there will be a “deadline date”, “review by date”, or “open until filled”
  • determine special advertising resources

 _____   Create a Search Team (at least four people, one of whom is from outside the department) and a Diversity Advocate is recommended

 _____   Plan for all  search team members to have training in the hiring process provided by Human Resources

 _____   Screen all applications (all who meet minimum qualifications must be considered)

 _____   Do not write on any application material

 _____   Applicant Responses:  all applicants receive an email notification once their application is successfully submitted.  They also receive an email notification when the position is filled/closed.  We recommend a personal contact for SLU alumna and alumnae and all who interviewed in person on campus. *

 _____   Determine Interview Questions

  • Review “Do’s and Don’ts questions to avoid illegal questions**
  • Ask all candidates the same core questions**

 _____   All applicants invited for campus interviews require approval.  Please move each candidate in PeopleAdmin to “Select for first interview” status and their application will be routed for approvals (Dean/VP, HR, VP of CER)*  They will also be contacted and offered an opportunity to meet with an Ambassador and if they desire a meeting, room will need to be planned in the agenda for the interview day.

 _____   Check References (minimum of two professional references required)**  Faculty searches provide for confidential references to be submitted with application.

 _____   Records - keep copies of all interview notes and application material for interviewees for four years

 _____   A “hiring proposal” is required for approval before any offer can be made.  This is a 2-step process in PeopleAdmin; 1) please move the applicant of choice to “Recommend for Hire”, and, 2) create a Hiring Proposal for the applicant.  The hiring proposal is routed electronically for approvals to (VP, HR, VP of CER and the President).  You will receive notification from HR when the verbal offer can be made (conditioned on successful completion of a background check).*

*Process or system instructions available on the HR website or by contacting HR at x5596

**Sample forms provided by HR

            

Hiring Steps Checklist:

1.  _____ Posting Created in PeopleAdmin

2.  _____ Search Team planned and trained

3.  _____ Interview questions – universal for ALL interviewees

4.  _____ Interviewees selected and approved before campus interviews

5.  _____ Hiring Proposal created and approved before all offers

6.  _____ Reference Checks completed (at least two positive references)

7.  _____ Written Offer Letter – signed and returned

8.  _____ Background check completed

9.  _____ Records retained for four years