Request Contingency Funds
The Thelmo Bulletin board on the first floor of the Sullivan Student Centre has pertinent information on the contingency request process, the amount of the last approved contingency request, and the remaining funds in the SLUSAF budget.
This Fall (2025) strive to be even more transparent by creating infographics that demonstrate the average dollar amount spent per student in each event funded by the SLUSAF fund, the types of clubs that receive the most funding (social, athletic, political etc), and much more!
The contingency fund submission form can be found on SLU Central. Please submit your request at the link below.
1. Complete the Contingency Request form on SLU Central at least 1.5 weeks before you plan to present to the Senate. These forms are due on the Sundays at 7pm. Your club will present this request to the Senate, which meets on Wednesdays at 7pm. If approved by the Executive Board, be in regular communication with the Executive Board to refine your presentation and help make your messaging more clear to the Senate
2. Present your Contingency Request in front of the Senate discussing your club/organization, the detailed budget, purpose of the request, and any other additional information. All materials needed should be submitted to the elected VPSA no later than the Tuesday before at noon.
3. If approved, you will receive an email from the SLUSAF Central Treasurer that will explain how to access the requested funds.
4. The amount awarded along with the budget code will be clearly stated. The bulleted points below outline the different options available to you to access the funds.
A. Check requests: You can pay all expenses out of pocket, then submit all pertinent receipts, invoices, or any other form of expense verification with a check request form. If multiple people are being reimbursed, each individual needs a separate check request form, which can be found at the Student Info Desk located on the second floor of the Sullivan Student Center. Please drop off completed check request forms in the SLUSAF inbox, also located at the Info Desk. The Business Office issues checks every Friday. Please expect to receive your reimbursement within one to two weeks after submitting.
B. Purchasing Card: The second option available to you is the use of a purchasing card. The purchasing card request forms are located at the Student Info Desk. Please fill out the form as completely as possible and drop it off in the SLUSAF inbox. The SLUSAF treasurer will then approve the form and send you a confirmation email. Once you receive the email, the Student Info Desk will issue you a card. Cards can only be checked out for 48 hours.
C. Online Purchasing: With the addition of SLU Central, you will be able to make online purchases, such as on Amazon for whatever supplies your club needs for your event. The Treasurer and VPSA will be in communication with you on how this process is carried out.