Professional Travel Funds Request
Tenured and tenure-track faculty may be reimbursed for expenses for up to three trips per fiscal year (July 1-June 30) to academic conferences at which they are participating in the conference program (presenting scholarship or creative works or serving as chair, discussant, or presiding officer, e.g.). The cost of trips within the continental United States and Canada will be reimbursed up to $1400 per trip. The cost of trips outside the United States and Canada will be reimbursed up to $2100 for the first trip and up to $1500 for a second international trip. Tenured and tenure-track faculty may also be reimbursed up to $500 for travel to attend one conference at which they are not participating in the program. Reimbursement for all conference travel expenses accrued in a single fiscal year shall not exceed $4200 for each tenured and tenure-track faculty member.
Full-time visiting faculty members may access up to $1400 per academic year for travel to academic conferences. To be reimbursed to the maximum level of $1400, the faculty member must be participating in the conference program (presenting scholarship or creative works or serving as chair, discussant, or presiding officer, e.g.). Up to $500 of the $1400 yearly allotment may be reimbursed for travel to attend one conference at which the faculty member is not participating in the program.
IMPORTANT REMINDERS: You will be notified of approval by e-mail within 5 to 7 business days. When making conference travel arrangements, faculty are encouraged, but not required to use the University's on-line reservation system operated by Travel Guard. Using this system will allow faculty to charge the cost of flights directly to the University using a University budget code. Faculty choosing not to use Travel Guard may be reimbursed for approved travel expenses booked through another provider, but faculty are encouraged to seek the least expensive travel arrangements from providers including, but not limited to Travel Guard. University policy stipulates that the cost of airfare should not exceed $150 over the minimum fare available for that route that day unless a valid reason is provided. Tax exempt certificates are available via the Business Office website. A completed expense report must be submitted to the Associate Dean for Faculty Affairs, Vilas 103, within 15 business days after returning from the approved trip. If you do not have an M&T travel card, you may request a cash advance using this form. Your advance will be available 10 days prior to departure. Advances will be authorized for an amount up to 50% of anticipated out-of-pocket expenses, not to exceed $500. Please note: if you do not clear your advance within 15 days of traveling, you will not be eligible to receive another one during this academic year. For detailed information on travel to professional conferences, please see our Faculty Travel Policy memo and the University Travel and Entertainment Policy available here.