Speaker and Performer Fees & Honorarium Payments | St. Lawrence University Business Office

Speaker and Performer Fees & Honorarium Payments

Speaker and Performer Fees 
Are contractually agreed to payments made to an individual in exchange for their agreement to speak, lecture, or perform at St. Lawrence University.  These individuals are considered independent contractors/guest lecturers and instructions for issuing payments to such individuals are available at http://www.stlawu.edu/business/paying-independent-contractorguest-lecturer.

Honorarium Payments
Honorarium is a gratuitous payment of money or other thing of value to a person for their participation in a usual academic activity for which no fee is legally required.  An honorarium is provided as a token of appreciation for participation in an activity or event, and not as a contractual obligation to pay for services rendered.

Usual academic activity means activity conducted for the benefit of the university and includes lecturing, teaching, consulting, conducting research, attending meetings, or otherwise sharing knowledge.  Readings and performances are included academic activities so long as the activity is open without charge to the public.

Honorarium Payments to U.S. Citizens, Permanent Residents, Resident Aliens
- These payments are considered taxable compensation and is reported to the IRS if the sum of annual payments exceed $600 in a calendar year.  These types of payments are generally not issued to employees.  There are some extenuating services for which such a payment would be issued, but it must be paid through the Human Resource/Payroll process rather than Accounts Payable and will be reported on the employee’s W-2 form.

- Purchase Order required if greater than $1,500.

- Departments may check the Colleague Payment Request system or contact Purchasing to determine if the recipient is already an established vendor. If not, a W-9 form completed by the recipient must be forwarded to Purchasing.

- Once the recipient is added as a vendor, the department may enter a Payment Request to the SLU Portal.  Payments should be charged to object codes beginning 5201.  Print the voucher confirmation received by email and send to the Business Office.  Attach a copy of the Independent Contractor Agreement for Speaker and Performers Fees or attach a description of the activity for which the honorarium payment is made.

Speaker and Performer Fees and Honorarium Payments to Foreign Individuals
Guests with a J1 or B visa or waiver status may receive a payment under the following criteria.

- The activity lasts no more than 9 days and the guest has not accepted payments from more than 5 institutions in the previous 6 months.

- Guests with a J1 visa issued from another institution must have a letter from the institution recommending such activity and explaining how it would enhance the visitor’s exchange program.

- Detailed instructions on the requirements and necessary documentation for issuing payment to foreign nationals is available at http://www.stlawu.edu/business/payments-foreign-visitors-organizations.