Capital Instructions
The process of developing a list of capital requests for the next fiscal year (FY25) will begin in September 2023. The procedure will be similar to last year’s, but we continue to make a conscious effort to make the process more efficient. Please follow all instructions carefully to help us with this process.
Department managers should compile their capital requests on the attached 2025 Capital Submission Form and email it to the Director of Budget and Planning by no later than September 22nd. Please do not use old forms…there is required information collected on the new forms that was not requested in some previous versions. There are now detailed instructions included with the submission form to make it easier to complete correctly.
When completing the updated submission form, please be sure to:
- Use only one Excel row for each project
- Keep the project rationale brief
- Select one of the following categories for each project (descriptions of each category can be found in the form’s instructions):
- Legal, Regulatory, or Contractually Required
- Repair/Maintenance or Safety
- New Growth, Expansion, or New Capabilities
- Prioritize each project (with 1 being the highest priority)
All capital requests must be received by the Director of Budget and Planning, Traci Grainger, by September 22nd for consideration in this capital budget cycle. Senior Staff will then be presented with the comprehensive list of requests for their review and will meet as a group to determine the final prioritization of projects across all divisions.
Based on projections of available cash resources, funding for capital projects in FY25 will be exceptionally tight, and it is likely that only the very highest priority items will be approved.
Please contact Traci Grainger at tgrainger@stlawu.edu or 315-229-5543 if you have any questions about the capital budgeting process or any of the instructions provided.