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Using SLU Webmail

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Overview: 

This article will introduce you to the webmail interface (Outlook Web App or OWA) and teach you some of the basic functions you can perform with it.

Details: 

Create a new email message

  • Click the New icon at the top.
    • If you click the down arrow next to New, you can select to send an email of a meeting request.
  • Enter the email address of the person you want to email.
    • To look up a St. Lawrence address, click on To...
    • Enter the name of the person you want to email and hit enter or click the search icon.
    • Double click on the person's name to add them to your email.
    • Once finished, click OK at the bottom.
    • The other option is type the person's name in the To... field and then press CTRL+K to auto look that person up.
  • Enter a Subject Line.
  • Type the body of the email that you want to send.
  • To Add an attachment, click on the paperclip icon at the top of the message window.  Click Choose File to browse your computer for the file.  Once selected, click Attach in the lower right corner or that window or click the Choose More Files link to add more attachments and then click Attach.
  • To Insert a Picture, click on the picture of mountains next to the paperclip.  This will embed an image directly into your message body.
  • Click Send in the upper left corner of the message window to send the message.

Mail Folders

  • You can organize your email into different folders on the left side of OWA.
  • To create a new folder, right click on your name at the top of the folder list and select Create New Folder and give that folder a name.
  • To move messages to that folder, you can either drag the message from your inbox to that folder OR you can click on the message and click the Move button at the top and click Move to Folder and then select the folder from the list.
    • Please note, if you are moving multiple messages it might be a good idea to choose the Copy to Folder option instead so that you can confirm all of the messages copied over and then you can delete the messages from your inbox.  Note that there are now checkboxes next to each message.

Filter Rules

  • If you click Options in the upper right-hand corner, a drop down menu will appear.  Click the third option, "Create an Inbox Rule".
  • To help organize your email, you can create filter rules to automatically put certain email messages in certain folders. To create a folder based off an email, right-click on the email message and select Create Rule.
  • Select how you want to filter the email: Via Sender, Who it was sent to, or Subject Contains.  You can click on the options on the right to adjust the criteria.
  • Then select from the "Do the following:" drop down menu, what you would like to do with the message.  If you are going to move the message to a folder, select that option and then click on the Select One button to the right to select the folder.
  • If you would like more options to filter, click the More Options... button.  Otherwise, click Save.
  • Any new message that comes in that meets your criteria will be automatically filtered to the folder your selected.

Vacation/Away Auto Reply Messages

  • Select Options in the upper right-hand corner of the mail window.
  • "Set Automatic Replies" is the first option in the dropdown menu.
  • Check the checkbox to Send Replies only during this time period and then select the start and date and time.
  • Enter your auto-reply message.
  • Check the checkbox to Send automatic reply message to External Senders and choose Reply to all senders outside my organization.
  • Enter the auto-reply message.
  • Click Save.
  • Now anyone that sends you an email during the specified time will receive an automatic reply that you are Out of the office, for example.

Adding a Signature Line

  • Click on Options in the upper right-hand corner of the mail window.
  • Click Settings on the left.
  • Under the E-Mail Signature area, enter the signature that you would like to appear on all email messages.
  • Check the checkbox to Automatically include my signature on messages I send.
  • Click Save.

Categorizing E-Mail

  • OWA allows you to create categories to tag email/calendar items/etc. with a colored category to better organize these items.
  • To manage your categories, click on the little white rectangle to the right of the message subject.

Accessing a Generic Email Account

  • Login to SLU Webmail using your username and password.
  • Click on your name in the upper right-hand side of the webpage.
  • Select "Open Other Mailbox" from the menu
  • Enter the email address of the account you would like to access.
  • Click Open.
  • To return to your account repeat the process using your email address.

Additional tip:  Accessing a Generic Email Account

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