Interviewing Expense Guildelines - Staff

Travel

Please note that we are now using the services of Christopherson Business Travel to assist candidates
with airline and/or car rental reservations. Candidates should email their travel request/s to
universitytravel@cbtravel.com and a Christopherson agent will respond promptly. The following 15-digit
verification code must also be included in that email request 115062500254501. For transportation
to/from an airport, a rental car may be used or the department may contact Toni Friot at 7777 to schedule
a driver.

The use of a personal vehicle for a candidate’s travel to/from an interview, will be reimbursed for actual
mileage at the rate of $0.50 per mile OR actual fuel expenses based on receipts that are provided. Parking
fees and tolls are also reimbursable.

Requests for reimbursement (completed expense report) should be submitted along with receipts to the
Human Resources Office, Vilas G2, within 15 business days.

Lodging

Whenever possible, lodging should be reserved at the Best Western University Inn (315) 386-8522. Please
note that the Best Western requires the search chair or administrative assistant from the applicable
department make the reservation. The Human Resources Office notifies the Best Western of approved
candidates for interviews so that reservations may be direct-billed to the University. If Best Western has
no available openings, departments may make reservations at the Brush Alumni House (315) 229-5925 or
24 East Main Street B&B (315) 379-9757.

Costs for a candidate’s meals during their travel for to/from an on-campus interview are reimbursed at
the rate of $30 per day without receipts and $40 with receipts. The cost for two search committee
members to join a candidate for meals will also be covered ($130 reimbursement limit for dinner). Please
use discretion in cost control.

If a meal is arranged on campus, meal tickets can be used with the appropriate budget code and a larger
number of people (i.e.: the full search committee), particularly students, can join the interviewee.
Requests for reimbursement (completed expense report) should be submitted along with receipts to the
Human Resources Office, Vilas G2, within 15 business days.