Employee Vaccination Policy

St. Lawrence University
Employee Vaccination Policy
August 19, 2021 (updated January 13, 2022)

This policy has been updated to include information about the Covid-19 booster vaccination.

To best prioritize the health and safety of the campus community, all St. Lawrence University employees (including those who work remotely) are required to be fully vaccinated against COVID-19 including a booster shot. Recognizing that not all employees are currently eligible for a booster, implementation of this requirement will not occur until January 28, 2022 or 30 days after they are eligible for a booster.

Employees may apply for a medical or religious exemption from this policy. Those who qualify for an exemption will be required to wear face masks, maintain physical distance, and be tested as required by the University, even if other members of the community are not subject to those expectations.

Questions about the policy can be directed to the Human Resources office at humanresources@stlawu.edu

General FAQ

When does the requirement for boosters go into effect?
All employees will be required to have received their COVID-19 booster shot no later than January 28, 2022 or 30 days after they are eligible for a booster.

Where can I go to get a vaccine booster?
Booster shots are available at many locations across the country. Please visit https://www.vaccines.gov/ to find a booster location near you.

How do I submit my proof of vaccination to St. Lawrence?
Proof of vaccination and your booster can be provided to a representative in Human Resources or by uploading to a secure website at: https://formsportal.stlawu.edu/

What are the requirements for new employees?
New hires starting after September 1, 2021, are expected to initiate their Covid-19 immunization by their first day of employment. Masking and testing will be required, as outlined by the University, until the employee is fully vaccinated (two weeks after receiving the final dose).

Will additional booster shots be required?
Expectations will be communicated to the Laurentian community when or if boosters are available and recommended by the Centers for Disease Control (CDC) and/or local public health officials.

Who will have access to my information?
St. Lawrence is committed to maintaining the privacy of medical records including the records you share in relation to this policy. The records will only be accessed by and disclosed to University officials with a need to know.

How does this policy impact international employees?
St. Lawrence will accept the vaccines listed below with approval by the FDA or the World Health Organization. Individuals who completed a primary series of a COVID-19 vaccine listed for emergency use by the World Health Organization are also eligible to boost at least six months later with a Pfizer-BioNTech COVID-19 vaccine.

U.S. VACCINES WITH FDA FULL APPROVAL:
• Pfizer-BioNTech

U.S. VACCINES WITH FDA EMERGENCY USE AUTHORIZATION:
• Moderna
• Johnson & Johnson/Janssen

INTERNATIONAL VACCINES AUTHORIZED FOR USE BY THE WORLD HEALTH ORGANIZATION
https://extranet.who.int/pqweb/vaccines/vaccinescovid-19-vaccine-eul-issued 

Does this policy apply to remote employees?
Yes, the policy applies to all employees of St. Lawrence University, including those working remotely because all employees are expected to be on campus periodically and to be available to meet on campus as needed.

Does this policy apply to part time, temporary, and contracted workers?
All part-time and temporary employees are required to have been fully vaccinated and receive a booster shot including contracted workers in dining services.

Exemption Information
Medical and religious exemptions are available.

To request a medical exemption, you must submit acceptable and sufficiently detailed documentation from an appropriate medical provider stating that you are unable to receive the vaccine and the medical reasoning for the exemption.

Employees who request a religious exemption must submit acceptable and sufficiently detailed documentation supporting a sincerely held religious belief and how this belief dictates that you not receive the vaccination.

Questions about exemptions can be directed to the Human Resources office at humanresources@stlawu.edu.

If I am approved for an exemption what is required of me?
Employees who have received an approved exemption will be required to wear a mask and social distance themselves while indoors. They will also be required to participate in weekly surveillance testing.

What happens if I miss my weekly surveillance test?
Failure to test will have these consequences:
• Miss 1 test: informal/oral reminder by supervisor of test requirement.
• Miss 2 tests in a row: Written reminder by supervisor and outline of consequences for a third missed test.
• Miss 3 tests in a row: Denial of campus access until negative test result is received. Employees may use vacation time but not sick time for this absence.

Choosing Not to Meet the Requirement

What are the consequences if I choose not to get vaccinated, including the booster, and have not received a medical or religious exemption?

Employees who do not wish to pursue vaccination, including the booster, who do not have an approved exemption will not be permitted to continue their employment with the university after January 28, 2022 or after 30 days following their eligibility for a booster and their separation from employment will be considered a voluntary resignation. Some postresignation considerations (such as the payout of earned but unused leave) require minimum advance notice of resignation under University policies and/or collective bargaining agreements. In order to be eligible for these considerations, those choosing to resign in lieu of vaccination or an approved exemption must provide the requisite notice in advance of their resignation date.

Can I work remotely if I don’t want to get the vaccine?
No. Unvaccinated employees who do not have an approved medical or religious exemption will not be approved for remote work. All employees working remotely will be required to be vaccinated.