Employee Vaccination Policy
St. Lawrence University
Employee Vaccination Policy
August 19, 2021
To best prioritize the health and safety of the campus community, all St. Lawrence University employees (including those who work remotely) are required to be fully vaccinated against COVID-19. Recognizing that not all University employees are currently vaccinated, implementation of this requirement will not occur until September 29, 2021. Employees are required to provide proof of current vaccination to the Health Center.
Employees may apply for a medical or religious exemption from this policy. Employees who qualify for an exemption will be required to wear face masks, maintain physical distance, and be tested as required by the University, even if other employees are not subject to those expectations.
Questions about the policy can be directed to the Human Resources office at firstname.lastname@example.org.
When does the requirement for employees to be fully vaccinated go into effect?
All employees will be required to have completed their vaccination cycle no later than September 29, 2021. Those receiving a two-shot vaccine will be required to have received their second shot no later than September 29, 2021.
Where can I go to get a vaccine?
Vaccines are available at all local pharmacies and no appointment is needed. If you need assistance in finding a vaccination site, please contact the Human Resources office at email@example.com.
How do I submit my proof of vaccination to St. Lawrence?
Proof of vaccination can be provided during weekly testing clinics held Tuesdays and Wednesdays from 9 a.m.-noon at Leithead Field House or during business hours at the Torrey Health and Counseling Center (76 Park Street). The University is also working on offering a secure method for employees to submit proof of vaccination status electronically so that they can do so from a remote location.
If I have already submitted proof of vaccination, do I need to do anything further?
No, if you have already provided proof of vaccination there is no further action you need to take.
What are the requirements for new employees?
New hires starting after September 1, 2021, are expected to initiate their immunization by their first day of employment. Masking and testing will be required, as outlined by the University, until the employee is fully vaccinated (two weeks after receiving the final dose).
Will a booster be required?
Expectations will be communicated to the Laurentian community when or if boosters are available and recommended by the Centers for Disease Control (CDC) and/or local public health officials.
Who will have access to my information?
St. Lawrence is committed to maintaining the privacy of medical records including the records you share in relation to this policy. The records will only be accessed by and disclosed to University officials with a need to know.
How does this policy impact faculty and staff who live in Canada?
St. Lawrence will accept the vaccines listed below with emergency use authorization (EUA) by the FDA or the World Health Organization.
U.S. VACCINES WITH FDA EUA:
- Johnson & Johnson/Janssen
INTERNATIONAL VACCINES AUTHORIZED FOR EMERGENCY USE BY THE WORLD HEALTH ORGANIZATION (THIS LIST WILL BE UPDATED AS NEW VACCINES ARE APPROVED):
- Covishield (Serum Institute of India)
- Sinopharm (Beijing Bio-Institute of Biological Products)
- Comirnaty/BNT162b2 (Fosun Pharmaceuticals, Hong Kong)
Does this policy apply to remote employees?
Yes, the policy applies to all employees of St. Lawrence University, including those working remotely because all employees are expected to be on campus periodically and to be available to meet on campus as needed.
Does this policy apply to part time, temporary, and contracted workers?
All part-time and temporary employees are required to be fully vaccinated against COVID-19 including part-time contracted workers in dining services.
How do I submit a request for a religious or medical exemption?
To request a medical exemption, you must submit acceptable and sufficiently detailed documentation from an appropriate medical provider stating that you are unable to receive the vaccine and the medical reasoning for the exemption.
To request a medical exemption, complete the medical exemption form.
Employees who request a religious exemption must submit acceptable and sufficiently detailed documentation supporting a sincerely held religious belief and how this belief dictates that you not receive the vaccination.
To request a religious exemption, complete the religious exemption form.
Documentation for the religious or medical exemption must be submitted either in person or by email to the Human Resources office (firstname.lastname@example.org) by Thursday, August 26, 2021, to allow time for review. You may be contacted if clarification or more information is needed. You will receive a confirmation letter of the decision from the Human Resources office once your exemption request has been reviewed.
If I am approved for an exemption what is required of me?
Employees who have received an approved exemption will be required to wear a mask and social distance themselves while indoors. They will also be required to participate in weekly surveillance testing.
What happens if I miss my weekly surveillance test?
Failure to test will have these consequences:
- Miss 1 test: informal/oral reminder by supervisor of test requirement.
- Miss 2 tests in a row: Written reminder by supervisor and outline of consequences for a third missed test.
- Miss 3 tests in a row: Denial of campus access until negative test result is received. Employees may use vacation time but not sick time for this absence.
Am I required to get the vaccine if I have tested positive for COVID-19 in the past 90 days?
Employees should consult with their medical provider about specific situations and discuss their need apply for a medical exemption. Otherwise, employees are required to get vaccinated.
Choosing Not to Meet the Requirement
What are the consequences if I choose not to get vaccinated and have not received a medical or religious exemption?
Employees who do not wish to pursue vaccination or an exemption will not be permitted to continue their employment with the university after September 29, 2021 and their separation from employment will be considered a voluntary resignation. Some post-resignation considerations (such as the payout of earned but unused leave) require minimum advance notice of resignation under University policies and/or collective bargaining agreements. In order to be eligible for these considerations, those choosing to resign in lieu of vaccination or an approved exemption must provide the requisite notice in advance of their September 29, 2021, or earlier resignation date.
Can I work remotely if I don’t want to get the vaccine?
No. Unvaccinated employees who do not have an approved medical or religious exemption will not be approved for remote work. All employees working remotely will be required to be vaccinated.