SEIU 2021/2022 Holiday Pay Guidelines
SEIU – 2021/2022 Holiday Pay Guidelines (*Disclaimer)
There are four (4) designated University holidays in December/January: December 24, 25, 31 & January 1. The University will designate the following as day(s) off: Thursday, December 23rd, Friday, December 24th, Thursday, December 30th and Friday, December 31st.
The day that the shift begins is the day recognized as holiday.
Full time and seasonal employees who are regularly working will receive holiday pay provided they work the last scheduled day preceding the holiday, if scheduled, and the first scheduled day following the holiday.
If an employee works part of the day (preceding and/or following) and takes the remainder of the day as sick or leave without pay, they shall be disqualified from receiving holiday pay.
If an employee requests and has approval to use benefit time (such as vacation, personal business, personal holiday (including funeral time) for the “scheduled day preceding/first scheduled day following the holiday” it shall not disqualify him/her from receiving holiday pay. Approved sick time may qualify.
Regular and seasonal employees, who are scheduled to work on a holiday, shall be paid time and one half for hours worked plus receive holiday pay of one regular work day at straight time with shift differential included. Shift differential should also be applied to vacation and personal holiday pay.
Facilities Operations: when the schedule makes it possible, an employee with a regular five day schedule will be scheduled to work the 5 days in the week to include the (HOL) holiday, with one of the regular earlier days off, so that the holiday day does not become day #6 equal to overtime.
Regular employees in DS may be bumped by more senior employees for work around the holidays. If the regular bumped employee then signs up to work as a temporary employee that person has changed categories, and is paid the temp wage. That person’s work in the temp shift is separate from his/her regular work, unless in same week for OT purposes. If the person doesn’t show up for one of the temp shifts that failure to show up does NOT take away holiday pay, the decision on holiday pay is made based on the regular schedule that person has, separate from temping.
THE THREE ADDITIONAL PRESIDENT’S HOLIDAY DAYS IN DECEMBER (PHOL)
Any three of the following days: December 25, 26, 27, 28, 29, that would be regularly scheduled workdays for an employee [President’s Holiday code on timesheets]. These days are not automatic University holidays. They are recognized as special President Holidays under the current bargaining agreement.
An employee records any three of those, if they are regularly scheduled workdays, using the code of “President’s Holiday” on the timesheet (will show as PHOL on the paystubs) and is paid straight time for hours worked plus receive holiday at straight time. Shift differential does NOT apply.
Seasonal employees who are scheduled to work on any of these additional President Holidays are paid straight time for hours worked plus receive 75% of their normal daily hours for each additional December holiday days.
Seasonal employees not scheduled to work during the President Holidays (PHOL) days shall receive 75% of their normal daily hours for each of the President Holidays.
OVERTIME
If an employee works over 40 hours in the week, the employee gets overtime. The designated holidays count as time worked but the special December [President’s Holidays] do NOT.
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Payroll week ending 1/2/2022 |
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12/20/2021 |
Monday |
Regular work day (if applicable) |
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12/21/2021 |
Tuesday |
Regular work day (if applicable) |
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12/22/2021 |
Wednesday |
Regular work day (if applicable) |
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12/23/2021 |
Thursday |
Holiday |
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12/24/2021 |
Friday |
Holiday |
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12/25/2021 |
Saturday |
Presidents Holiday/Based on schedule/Not to exceed 3 total |
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12/26/2021 |
Sunday |
Presidents Holiday/Based on schedule/Not to exceed 3 total |
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12/27/2021 |
Monday |
Presidents Holiday/Based on schedule/Not to exceed 3 total |
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12/28/2021 |
Tuesday |
President’s Holiday/Based on schedule/Not to exceed 3 total |
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12/29/2021 |
Wednesday |
President’s Holiday/Based on schedule/Not to exceed 3 total |
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12/30/2021 |
Thursday |
Holiday |
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12/31/2021 |
Friday |
Holiday |
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1/1/2022 |
Saturday |
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1/2/2022 |
Sunday |
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Overtime Pay if over 40 hrs. not including PHOL
May use up to 3 PHOL days between 12/25 – 12/29
Option for PHOL if regularly scheduled day
Additional information:
* For January 2022 only, President Morris wants to provide for two additional paid holidays on 1/3/22 and 1/4/22, in recognition of the extraordinary efforts. These dates should be coded as “President’s Holiday” on your timesheet. If you are essential and required to work, you will be notified, and your hours should be coded as “Regular”, and you will have the option to float these 2 extra days off to use by 6/30/2022.
July 4th Holiday - Seasonal employees who are regularly scheduled to work any time during the two week period immediately preceding the holiday or following the holiday shall be eligible for holiday pay.
Memorial Day – Seasonal employees shall receive holiday pay provided they work their last scheduled day before the holiday and, if scheduled to work after the holiday in either that same week or the next week, work their first scheduled day back. If they are not scheduled after the holiday, they need only work their last scheduled day before the holiday.
*This is an information memo from Human Resources. If you have questions relating to the bargaining unit agreement, please contact Colleen Manley or a union officer.
Prepared by Human Resources 12/20/21