Satisfactory Academic Progress | St. Lawrence University Financial Aid

Satisfactory Academic Progress

Satisfactory Academic Progress for Financial Aid - Undergraduate and Graduate

Undergraduate Student:

Federal and St. Lawrence Student Financial Aid: Recipients of assistance under the Pell Grant, Federal Work-Study, Federal Supplemental Educational Opportunity Grant (SEOG), Federal Direct Stafford Loan, Federal Parent Loan, and St. Lawrence University financial aid programs must meet minimum qualitative and quantitative academic progress standards. Academic progress is determined by two criteria: the quality of academic achievement as indicated by the cumulative grade point average and progress toward the degree. With the exception of suspended students, continuing eligibility for federal and SLU need-based assistance is reviewed once per academic year, at the end of the spring semester. 

To make Financial Aid satisfactory academic progress (FA SAP), a St. Lawrence University undergraduate student must earn at least the minimum grade point average compared to the attempted course units in the table below. The attempted course units with the associated minimum cumulative grade point average must be earned before the beginning of the term in which financial aid is to be disbursed. In order to continue to receive Federal and Institutional financial aid, an undergraduate financial aid recipient must complete his/her program within 150% of the published length of the program measured in units attempted. (Note that one may exhaust funding prior to reaching the 150% mark depending on aggregate totals used.) For instance, if the published length is 33.5 units, the maximum time frame to complete the program cannot exceed 50 attempted units. The table below applies to full-time students.  

Please Note: for St. Lawrence University financial aid programs, the maximum length of eligibility will not exceed 8 semesters.

Attempted Units

Minimum Grade Point Average

9 or less

1.5

More than 9 and less than 17

1.75

17 or more

2.0

A Student is expected to maintain:

1. A cumulative GPA of 2.0 or higher.

2. Satisfactory progress in units completed toward graduation.

3. Satisfactory progress and GPA in the major. (This applies to the juniors and seniors who have earned 17 or more units toward graduation.)

In order to meet the quantitative component of satisfactory academic progress, students must also complete their program of study at a cumulative pace of 67 percent. For example, if a student attempted 8 courses during their first 2 semesters of enrollment, the student would need to successfully complete a minimum of 5 courses to satisfy this requirement (8 x .67 = 5.36).

Additionally, students must maintain minimum enrollment requirements of 3.5 units to remain eligible for most Federal and St. Lawrence resources. Contact the SLU financial aid office for details as different minimum enrollment requirements exist for various Federal aid programs. 

Failure to Meet Satisfactory Academic Progress: Students who do not meet satisfactory academic progress will be notified in writing by the Financial Aid Office. The student will lose eligibility for all Federal and St. Lawrence aid until the requirements are achieved.

Waiver of Standards: The above standards for satisfactory academic progress may be waived provided full documented medical or unusual personal circumstances can be shown to exist. The appeal must be made in writing to the Director of Financial Aid. The appeal should include the circumstances specific to the issue of the student's inability to achieve the minimum cumulative GPA and/or units earned as of the end of a particular semester or term. Some examples of a request for a waiver of SAP requirements may include the death of a relative of the student, the personal injury or illness of the student, or other extenuating circumstances. The appeal should also include an academic plan approved by the student's advisor with specific measures to meet during the financial aid probationary period. The student's progress is evaluated at the end of the term. Waivers of standards are granted on a semester-by-semester basis only.

A student who successfully appeals will be placed on financial aid probation and will be permitted to continue to participate in Federal and Institutional aid programs for a subsequent semester. After this financial aid probationary period, the student's financial aid satisfactory academic progress will be reviewed. 

Reinstatement of Aid Eligibility: If a student fails to meet satisfactory academic progress, he/she will not be permitted to receive financial aid unless a waiver is granted or until the student is able to meet the minimum standards of satisfactory academic progress for financial aid.

Academic Status: Academic status decisions, such as academic probation and suspension, are made independently of a student's financial aid status. Thus, standards of eligibility for some financial aid programs may be stricter than standards of eligibility to remain at St. Lawrence. Additionally, individual departments/majors may have more stringent academic requirements than the minimum standards indicated in the table above. Therefore, students should check their department and/or the Academic Standing portion of the Student Handbook for specific academic standing policies.

Graduate Students:

Eligibility for Financial Aid: All graduate students eligible for Federal or New York State awards must complete minimum course progress and meet minimum GPA requirements to retain such awards in subsequent semesters. A graduate student must earn at least the minimum grade point average compared to attempted courses in the table below. The attempted course units with the associated minimum cumulative grade point average must be earned before the beginning of the term in which financial aid is to be disbursed. In order to continue to receive Federal and Institutional financial aid, a graduate financial aid recipient must complete his/her program within 150% of the published length of the program measured in units attempted. For instance, if the published length is 33.5 units, the maximum time frame to complete the program cannot exceed 50 attempted units.

Qualitative Standard

Attempted Units

Minimum Grade Point Average

0-12

2.5

12 or more

3.0

Quantitative Standard

Attempted Units

Minimum Grade Point Average

0-12

67%

12 or more

67%

Failure to Meet Satisfactory Academic Progress: Students who do not meet satisfactory academic progress will be notified in writing by the Financial Aid Office. The student will lose eligibility for all Federal aid until the requirements are achieved.

Waiver of Standards: The above standards for satisfactory academic progress may be waived for Financial Aid purposes provided fully documented medical or unusual personal circumstances can be shown to exist. The appeal must be made in writing to the Director of Financial Aid. The appeal should include the circumstances specific to the issue of the student's inability to achieve the minimum cumulative GAP and/or credit hours earned as of the end of a particular semester or term. Some examples of a request for the waiver of SAP requirements may include the death of a relative of the student, the personal injury or illness of the student or other extenuating circumstances. The appeal should also include an academic plan approved by the student's advisor with specific measures to meet during the financial aid probationary period. The student's progress is evaluated at the end of the term. Waivers of standards are granted on a semester-by-semester basis only.

A student who successfully appeals will be placed on financial aid probation and will be permitted to continue to participate in Federal programs for a subsequent semester. After this financial aid probationary period, the student's financial aid satisfactory progress will be reviewed.

Additional SAP Considerations:

Remedial Course: St. Lawrence University does not offer remedial courses.

English as a Second Language: St. Lawrence University does not offer ESL courses.

Change in Major: Courses completed for enrollment in current and previous majors are included in the evaluation of Satisfactory Academic Progress review for financial aid. 

Repeated Coursework: When a student repeats a course, the higher grade will be computed in the cumulative average. Grades from both attempts remain on the transcript. A repeated course does not earn additional credit toward graduation unless the first attempt received a failing grade. Students repeating a previously passed class may do so only once. The repeated course may be counted towards a student's enrollment status.

Grades of Incomplete: Grades of Incomplete are considered courses attempted and do not count as credit earned.

Grades of "W" (withdrawal): Grades of "W" are considered courses attempted and do not count as credit earned.

Readmitted Students: Students readmitted after one or more semesters of not being enrolled will have their satisfactory academic progress for financial aid reviewed at the time of readmission.

Transfer Students: Financial aid satisfactory academic progress for transfer students is evaluated on a case-by-case basis using the transfer credit evaluation results from the Registrar's Office. Progress toward a degree is evaluated according to these results.

Financial Aid Eligibility for New York State

As mandated by New York State HESC, eligible students are required to meet qualitative (minimum grade point average) and quantitative (minimum courses accrued) requirements to retain New York State financial aid awards such as the Tuition Assistance Program (TAP). The New York state Education Department mandates these requirements. These requirements are shown below:

Non-Remedial Program

Before Being Certified for this Payment Students Must Have Earned at Least This Number of Units Students Must Receive a Grade for this % of Courses in Previous Semester Minimum Cumulative Grade Point Average*
1st 0 0 0.00
2nd 1.67 50% 1.50
3rd 4.17 50% 1.80
4th 7.50 75% 1.80
5th 10.83 75% 2.00
6th 14.17 100% 2.00
7th 18.33 100% 2.00
8th 22.50 100% 2.00
9th 26.67 100% 2.00
10th** 30.83 100% 2.00

Remedial Program

Before Being Certified for this Payment Students Must Have Earned at Least This Number of Units Students Must Receive a Grade for this % of Courses in Previous Semester Minimum Cumulative Grade Point Average*
1st 0 0 0.00
2nd 0.83 50% 1.10
3rd 2.50 50% 1.20
4th 5.83 75% 1.30
5th 9.17 75% 2.00
6th 12.50 100% 2.00
7th 16.67 100% 2.00
8th 20.83 100% 2.00
9th 25.00 100% 2.00
10th** 29.17 100% 2.00

*Courses with incomplete grades cannot be included unless they are resolved to a passing or failing grade by the end of the following term. Failing grades are included in the number of courses completed per semester, only passing grades are included in the number of courses earned.

**Only students enrolled in the HEOP program are eligible for ten TAP payments.

Continuing eligibility is reviewed at the beginning of each semester. New York State Award/TAP recipients must be in full time status defined as enrollment for at least 12 semester hours (3.5 SLU units) of matriculated credit for a term of 15 weeks.

A student whose academic progress is unsatisfactory and who therefore loses eligibility for New York State awards may be eligible for a one-time waiver of the good academic standing requirements by submitting a petition to the Financial Aid Office. Please complete the TAP waiver form and submit it for approval.

 

New York State TAP Waiver Form