Summary of Authorizations/Approvals | St. Lawrence University Business Office

Summary of Authorizations/Approvals

Contracts

  • Student Life Contracts up to $5,000 (excluding leases) - President, VP for Finance, or VP for Student Life
  • Contracts up to $10,000 (excludes leases) - President,  VP for Finance, or Purchasing Director
  • Facilities Contracts up to $100,000 (excludes leases) - President, VP for Finance, or Chief Facilities Officer
  • Contracts greater than $100,000 (require VP for Finance approval) - President or VP for Finance

Committing to Purchase Goods or Services

(Requisitions to create Purchase Orders)
(Purchase Orders may only be issued by the Purchasing Department)

  • Up to $1,500 - President, Purchasing Director, Applicable Senior Staff, Department Head or Appropriate Buyer
  • Greater than $1,500 up to $10,000 - President, VP for Finance, Purchasing Director, Applicable Senior Staff, or Department Head
  • Greater than $10,000 up to $100,000 - President, VP for Finance, or Applicable Senior Staff
  • Greater than $100,000 requires $100,000 requires Division VP AND VP for Finance or President

Committing to Purchase Goods or Services (Purchasing Card)

  • Up to $1,500 - President, VP for Finance, Purchasing Director, Applicable Senior Staff, Department Head or Appropriate Buyer

Approving Payments

  • Invoices Matched with Purchase Order
  • Invoice < or equal to Purchase Order  - No Additional Approval Required
  • Invoice > PO by 5% overall up to maximum total $1,500 - Appropriate Department Head
  • Invoice > PO by >5% overall or > $1,500 (requires two approvals) - Purchasing Director AND (*Department Head or *Appropriate Buyer) for the second approval

Travel Expense to Employees

  • Direct Reports to level below SS for travel <$1,000 -  Appropriate Dept Head
  • Non-direct Reports if > $1,000 and Direct Reports - Appropriate Senior Staff
  • Senior Staff (CFO may approve for President) - President or VP for Finance
  • President (Audit Committee reviews annually) - VP for Finance