COVID-19 Updates | St. Lawrence University Business Office

COVID-19 Updates

Communication Regarding the Continuity of Business Office Operations

New York State directed that all employers comply with 100% work-on-site reduction, with defined exceptions for essential business functions. St. Lawrence has complied with this mandate, including the Business Office.  Please take note of the following:

In General (Help Us Help You)

The Business Office has recently seen an increase of incoming inquiries and requests. We appreciate your patience during this time of remote work. In order to assist with timely processing, please refer to our new webpage to help direct you to the proper individual or department: https://www.stlawu.edu/business/who-contact-finance-division

If you are unsure who to reach out to, please e-mail businessoffice@stlawu.edu and your inquiry will be forwarded appropriately.

Payroll

Payroll will still be processed on schedule. All paychecks will now be mailed out to home addresses for those not on direct deposit.  Please notify Human Resources if your mailing address has been changed.  You can also contact HR for questions on benefits or pay practices.  For questions specifically regarding payroll processing (direct deposit, withholdings, net pay), please contact dmoschell@stlawu.edu.

We encourage you to sign up for direct deposit. The form can be can found at https://www.stlawu.edu/business/resource/direct-deposit-form and should be submitted to Deb Moschell at dmoschell@stlawu.edu.

Accounts Payable

In an effort to streamline processing, the limit for request a payment has been increased from $1,500 to $5,000.  At this time, there have been no changes in approval limits or contract signing authority.  Users should continue doing requests for payment in the Portal utilizing regular procedures.  When the requestor gets the voucher confirmation e-mail, forward that e-mail to accountspayable@stlawu.edu and attach any backup.  The paper copy should not be forwarded to the Business Office.

We are planning to do all vendor payments and reimbursements exclusively using electronic payment options for the time being.  This includes direct deposit, ACH and wire transfers, or SupplierPay.  If a vendor will not provide banking information and will only accept a check, there will be a delay in processing.

We are asking that requests be received via e-mail by 2:00 PM on Tuesdays for direct deposit processing to occur on Thursdays.  Money will actually be received in bank accounts the following Monday.  Requests for payment will be considered “received” by the Business Office only when all supporting documentation is received by Accounts Payable.

You can verify payment status of any voucher or requisition by going into the document through the Portal.  Please refer to the Business Office website for additional information on accounts payable policies and procedures.

Purchasing

We strongly encourage using department purchasing cards whenever practical.  Those requesting adjustments in card limits or needing support for transactional issues should contact purchasing@stlawu.edu.  

Purchases over $5,000 will need to have a purchase order.  Users should submit a requisition in the Portal, and send backup documentation to purchasing@stlawu.edu.  Please note in your request if a printed PO is required or not.  Any invoices to be paid with a PO should be sent to accountspayable@stlawu.edu with the appropriate PO # referenced.  Payments with existing purchase orders can be paid per the usual procedures.

Cash Receipts

If you have any questions on receiving checks or making a deposit (not related to student accounts), please contact Carol J. Palmer at cjpalmer@stlawu.edu. We appreciate your patience in processing.

CARES Emergency Financial Aid Grants Reporting

If you have any questions regarding the CARES Act, information can be found at https://www.stlawu.edu/financialaid/cares-emergency-financial-aid-grants-reporting.

General Inquiries

Please e-mail businessoffice@stlawu.edu

Student Financial Services can be reached at sfs@stlawu.edu