Conference Travel Funds Request Form for Emeritus Faculty Members | St. Lawrence University Academic Affairs

Conference Travel Funds Request Form for Emeritus Faculty Members

Emeritus faculty may be reimbursed for expenses for up to one academic conference per fiscal year (July 1-June 30). To qualify, the faculty member must be participating in the program of the conference (e.g. presenting scholarship or creative works or serving as session organizer/chair, discussant, or presiding officer). The cost associated with the conference participation will be reimbursed up to a maximum of $1400 per trip. Requests will be reviewed on an on-going basis, but due to limited funds, emeritus faculty members are encouraged to submit requests well in advance of their conference.

MPORTANT REMINDERS:  You will be notified of approval by e-mail within 5 to 7 business days.  When making conference travel arrangements, emeritus faculty are encouraged, but not required to use the University's on-line reservation system operated by Travel Guard.  Using this system will allow emeritus faculty to charge the cost of flights directly to the University using a University budget code.  Emeritus faculty choosing not to use Travel Guard may be reimbursed for approved travel expenses booked through another provider, but are encouraged to seek the least expensive travel arrangements from providers including, but not limited to Travel Guard.  University policy stipulates that the cost of airfare should not exceed $150 over the minimum fare available for that route that day unless a valid reason is provided. Tax exempt certificates are available via the Business Office website.  A completed expense report must be submitted to the Associate Dean for Faculty Affairs, Vilas 103, within 15 business days after returning from the approved trip.  For detailed information on travel to professional conferences, please see the memo for emeritus faculty on grants and the University Travel and Entertainment Policy available here.