The Resource content type is how we would like all users to manage documents and attachments. Basically, it's for all content that cannot be placed inside a standard web page, or need a forms that needs to be printed out. Instead of uploading attachments to specific pages, you will create a specific piece of content for each document. When you create the resource, you will have a place to put a description of what the document is, as well as create a logical, easy to understand title. You will upload the document there, but you will link not directly to the document but to the resource reference for that document.
There are a number of reasons for this:
- We have set up a view of all resources for each department, which means a page is created that is automatically populated with all of the resources you create for your department. In addition, you can add categories to sort your resources on that page.
- If you have to upload a new version of a document, you do so on the resource you created for it. That way you want have to worry about changing links to that document.
- PDFs are not searchable, beyond the title. This will make it easier for search engines to find your content.