Dateline For More Information These Web sites have further news and notes for the St. Lawrence community:  Master Calendar of Events NetNews News Releases Sports Releases Staff in the News TechBytes Pollstar Northcountrynow North Country Public Radio Ticketmaster Ticketmaster Canada Musi-Cal International Programs Safety Plan Campus Safety Dateline September 1-7, 2003 Events are open to the public free of charge unless noted; films are shown at 7 and 9:30 p.m. in Gulick Theatre (GT) or Griffiths 123 (G123) unless noted. Monday, September 1 ·"Film: Identity, R. Tuesday, September 2 ·Community Service Fair: front of E.J. Noble University Center (lobby if rain), 11 a.m.-2 p.m. ·Creating a Voice: Dean-Eaton Lounge, 10 p.m. For information: Daniel Hernandez, 5391 or dhernandez@stlawu.edu. Wednesday, September 3 ·Gallery Discussion: Leah Krieger '03, Brush Gallery, 7 p.m. ·Film: Anger Management, 9:30 p.m. only, PG-13. Thursday, September 4 ·Writers Series: Cathy Bao Bean, Eben Holden, 7 p.m. Winners of the St. Lawrence University Prize for Young Writers will also read. · Film: Anger Management, 7 p.m. only, Underground, PG-13. Saturday, September 6 ·Men's and Women's golf: SLU Open, time TBA. ·Women's Tennis: vs. Skidmore, 2 p.m. ·Women's Soccer: vs. Cortland, 2 p.m. ·Film: Anger Management, PG-13. Sunday, September 7 Men's Golf: SLU Invitational, time TBA. Women's Tennis: vs. Union, 10 a.m. Film: Chicago, 2 p.m., PG-13. In Brush Gallery: "Lejos de Dios/Far from God" (a photodocumentary installation by Leah Krieger '03), through October 11; "Beggars and Choosers: Motherhood is Not a Class Privilege in America" (an exhibition of photographs), through September 20.

Return to Scarlet Letter Homepage

Volume XII No. 2

September 1, 2003

The Scarlet Letter is published weekly except during break periods during the academic year for St. Lawrence employees by the staff of the University communications office. Submissions, comments and questions can be addressed to or faxed to 7422; deadline is Wednesday at 5 p.m. for the following Monday's edition. To find The Scarlet Letter on the University's Web site: www.stlawu.edu/scarlet/scarlet.html.
 

Major Campus Events, 2003-04
(Weekends unless noted)

·Family Weekend: September 19-21 (For information: 5311)
·Campaign St. Lawrence Celebration: October 4-5 (For information: 5585)
·Admissions Visit Days: Monday, October 13; Monday, November 10; Saturday, December 6 (For information: 5261)
·Mid-semester Break: Thursday-Friday, October 16-17
·Board of Trustees Meetings: October 2-4, February 19-21, May 13-15 (For information: 5585)
·Alumni Council: January 29-February 1(For information: 5585)
·Admissions Scholar Days: Monday, April 5; Monday, April 12 (For information: 5261)
·Admissions Open Houses for Accepted Students: April 10, April 17 (For information: 5261)
·Moving-Up Day: April 24 (For information: 5757)
·Commencement Weekend: May 14-16 (For information: 5585)
·Reunion Weekend: June 3-6 (For information: 5904)

Announcements

Crimmel Colloquium Postponed: Owing to illness, the Crimmel Colloquium, originally set for Sept. 4, has been postponed and will be rescheduled at a later date.

Mass-Mail Distribution Policy Announced: Vice President of Information Technology Russ Merrill has announced that, following a year-long review and revision cycle, the University has adopted the mass-mail distribution policy that was discussed last year. The final version of the policy is attached and also can be found at http://it.stlawu.edu/mail_center/mass_distribution_policy.htm. The policy indicates that these listserves should be used to distribute information electronically:

(1) SLUEMPLOYEE, for official University information.

(2) FACSTAFF, which all employees may use to disseminate University-related information. Employees may opt out of FACSTAFF if they wish by calling Information Technology.

(3) FACULTY, for those employees with faculty status, who may use it to send and receive messages meant only for faculty.

(4) SLUSTUDENT, a new official announcement listserv for all students, undergraduate and graduate.

St. Lawrence in College Guides: St. Lawrence is included in two of the most well-known guides to college that make the newsstands -- and the news reports -- each fall. In the annual rankings of colleges by U.S. News and World Report, St. Lawrence is ranked 62nd out of 110 in a combination of the previous years' Top 50 and Tier II institutions in the category "Liberal Arts Colleges -- Bachelor's (Nationally) Top Schools." The Best 351 Colleges, by The Princeton Review, includes St. Lawrence as one of the "Best in the Northeast." St. Lawrence is Number 10 (out of 20) on the list in the Academics category called "Their Students Never Stop Studying."

Library Hours: Hours of operation for Owen D. Young and Launders Libraries for the fall semester are as follows. Please note the earlier opening time of 8 a.m., weekdays, in response to student requests.

Regular Fall Hours, August 28-November 20 and December 1-11:
Sunday 11 a.m.-1 a.m.
Monday - Thursday 8 a.m.-1 a.m.
Friday 8 a.m.-10 p.m.
Saturday 10 a.m.-10 p.m.
The ODY After-Hours Study Area will be open 24 hours per day, seven days per week during regular hours.
Thanksgiving Break:
November 21 8 a.m.-8:30 p.m.
November 22-23 Closed
November 24-26 8 a.m.- 4:30 p.m.
November 27-29 Closed
November 30 2 p.m.-1 a.m.
Study Recess and Finals:
December 12 8 a.m.-1 a.m. (Last Day of Classes)
December 13 8 a.m.-1 a.m
December 14 8 a.m.-2 a.m.
December 15-18 8 a.m.-2 a.m. (Finals)
December 19 8 a.m.- 4:30 p.m. (Last Day of Finals)
The ODY After-Hours Study Area will be open 24 hours per day through Thursday, December 18, but will close at 4:30 p.m. on Friday, December 19.

Asian Studies Seminar: The Asian Studies Initiative announces a year-long faculty reading and travel seminar for 2003-2004, and invites all continuing faculty to consider participating. "Healing and wholeness in China: the human body and the Earth body" will focus on Chinese views of health and practices of healing past and present, and environmental issues including environmental history and China's handling of some of its current health and environmental challenges. Leaders are Anne Csete, history, and David Hornung, biology. Participants are required to add new Asia-related components to existing courses or develop new courses with some Asia-related content. Interested faculty should send a curriculum vita and letter of interest, by September 2, to the Asian Studies Initiative Steering Committee, c/o Anne Csete, History Department. For further information: acsete@stlawu.edu.

Phi Beta Kappa Members: New members of the faculty and staff who were elected to their undergraduate chapter of Phi Beta Kappa are encouraged to participate in the St. Lawrence chapter's activities. To receive information about activities, e-mail Lisa Cania, chapter secretary/treasurer, at lcania@stlawu.edu, to be added to the membership roster.

Multipurpose Room Schedule: The fall Multipurpose Room fitness class calendar is posted at http://www.stlawu.edu/sports/athletic%20club.htm. Classes begin September 2 and will run for six weeks. New classes this fall include yoga, Pilates and a selection of classes free to faculty and staff. For information: Julie Johnson, 5368.

Institutional Review Board Meetings: The St. Lawrence Institutional Review Board (the committee that reviews all research with human participants) meets approximately every two weeks during the fall semester, beginning Sept. 3. Proposals are due one week prior to each meeting, with the exception of the first meeting. In that instance, contact chair Cathy Crosby-Currie, cacrcu@stlawu.edu or 5167, immediately. All of the information necessary to complete the forms can be found at http://it.stlawu.edu/%7Epsychology/Resources/IRB/IRB.htm.

Musicians Sought: Auditions for various musical ensembles are or will soon be under way. For information on the University Chorus, Early Music Ensemble (Early Music Players and Early Music Singers) and Special Productions Ensemble (Louisiana-flavored Jump Band rhythm-and-blues), contact Barry Torres, 5171 or btorres@stlawu.edu,
or David Henderson, 5085 or dhenderson@stlawu.edu.

Pre-Law Meetings: Two information meetings on the pre-law program are scheduled: Monday, September 8, at 4:30 p.m. in Griffiths 123, for first-year students, sophomores invited; and Tuesday, September 9, at 4:30 p.m. in Griffiths 123, for juniors, seniors invited. For information: Bernie Lammers, blammers@stlawu.edu or 2541.

Lifeguard Meeting: All students interested in lifeguarding at St. Lawrence must attend a meeting in Augsbury on Sept. 1 at 7 p.m. and should bring Lifeguarding/First Aid and CPR certifications (valid through the fall semester) and course schedules. For information: Chris Everett, ceverett@stlawu.edu or 5788.

Lunch Bunch: Laurentian Women's Association Lunch Bunch meets on the first Wednesday of each month in the Noble Center Formal Lounge. Dates for the fall semester are September 3, October 1, November 5 and December 3. Reservations must be made by noon the preceding day with Mickey Williams, 386-8781.

Retirees Luncheons: University retirees gather on the second Tuesday of each month in the Noble Center Formal Lounge for lunch. Dates for the fall semester are September 9, October 14, November 11 and December 9. Reservations must be made by noon the preceding day with Mickey Williams, 386-8781, or Wanda Renick, 386-3474.

Job Openings
(For all openings, St. Lawrence University is an Equal Opportunity/Affirmative Action employer. Complete position descriptions are available in the human resources office or at www.stlawu.edu/resources/job.html. If a deadline is not given, review begins upon receipt of applications.)

Anthropology: tenure-track opening at the assistant professor level in cultural anthropology, Dec. 15. Global Studies: tenure-track position in transnational feminism and/or global women's issues, Oct. 15. Religious Studies: tenure-track opening at the assistant professor level in South Asian religions, Oct. 15.

St. Lawrence University
Mass Mailing Distribution Policy

I. GOALS

A. Our goal is to establish policies and procedures for inclusive communications that support a campus community whose members feel well informed, involved in process, and valued.

B. We also wish to construct policies and procedures that are environmentally sensitive and cost-effective, reducing, to the extent possible, costs for supplies and staff efforts.

C. This community is comprised of groups of people with different levels of access to alternative information media, different levels of interest in information and different perspectives to share. An information distribution plan should consider these complexities.

II. DISTRIBUTION POLICIES
A. Distribution methods

We have two primary methods of information distribution: electronic and campus mail. We add additional methods as needed: some emergency situations will benefit from broadcast voice mail, some circumstances warrant posters, some allow Web postings. A combination of these methods usually is employed to assure appropriate coverage.

B. Audiences
1. Current students. All have access to an e-mail account, to a personal campus phone account, to the Web and to a campus mailbox. Some may choose not to avail themselves of these options.

2. Faculty. All have access to an e-mail account, to a personal campus phone account, to the Web and to a departmental mailbox. Some may choose not to avail themselves of these options.

3. Staff. Most staff have access to an e-mail account, to a personal campus phone account, and to the Web. A smaller number of staff, such as non-exempt employees in dining services or facilities operations, part-time coaches and adjunct faculty) have none of these options, but rely on public or departmental options and spaces, such as a departmental mailbox, bulletin board postings, and supervisor communications to receive information.

4. Part-time undergraduate students and full-time and part-time graduate students. They can access any of the electronic options cited above, but do not receive mail at the CMR. Most get their mail at their home or at a USPS post box.

C. Types of Information

1. Official. Official information is defined for this purpose as those messages that come from the President, or on behalf of the President, or from a Senior Staff officer, or from the University communications office, citing fact-checked information about University policies, activities and programs.

Official Presidential and Senior Staff information can be emergency (i.e. safety), urgent (i.e.: the death of a member of our community) or routine (new or updated campus policies). Official information from the University communications office includes the Scarlet Letter, St. Lawrence magazine and the Momentum newsletter, in addition to an occasional memo sent on behalf of the President or Senior Staff member, with agreement.

2. Departmental or Program. This information derives from an individual campus department or program and relates to the sender's University role. Such information can range from dining hall menus to gallery exhibition announcements to departmental newsletters to petitions about University issues to new courses. The key determinant is the connection to the official, educational mission of the University.

3. Student Press. This category of publication includes The Hill News, The Stump, The Laurentian and other literary or journalistic publications, for example.

4. Student Club, Team or Organization. This information comes from recognized groups of students, offering events, programs or opinions on topics that relate to their respective mission and that could include non-members. Invitations to Outing Clubs events, community service programs of teams or Greek chapters, and Thelmo minutes: these are but a few of the types of materials that could be sent in the various formats outlined above.

5. Personal. At times, any member of the community wants to share information with others. Someone may wish to sell a vehicle, rent a house, offer or request a ride, advertise a garage sale, communicate about a service venture of a community organization to which they belong, or send information for other purposes unrelated to their roles as a student or employee. Such information should be sent electronically and may NOT be sent on the listserves maintained for official University business. Personal announcements will not be distributed by the CMR unless they are explicitly addressed to individual recipients or to departmental offices.

D. Distribution Policy and Procedures

It is the policy of the University that all members of the community should be able to access information in a timely way. All communications will be distributed in a manner that minimizes environmental damage and costs to the University, including both labor and out-of-pocket expense. The preferred method of communication is electronic. All official communications (described below) will be sent via the University's e-mail system.

No mail will be placed in a CMR mailbox unless it is labeled with both the recipient's name and CMR number or is an official University communication, as described below, or a student publication, also described below.

1. Official communications

a. Employees can expect to read all official communications (described above) on the SLUEMPLOYEE listserve of the University's e-mail system and in the weekly Scarlet Letter newsletter, published in electronic and print format during the academic year.

b. Paper copies shall be made available to employees who lack access to electronic mail (approximately 165 individuals as of this writing). Departments sending communications may elect to distribute either

(1) via campus mail using individually-specific address labels, or

(2) by sending print copies to supervisors of employees without e-mail and having those supervisors post notices on departmental bulletin boards, or

(3) sent to departments in bulk to be distributed to employees by supervisors (originators must prepare and address the bulk mailing-this service is not offered by the CMR).

c. A current report of the numbers of employees in each department is available from the Human Resources office, phone 5596. Human Resources will provide mailing labels for individual employees at campus addresses with one day's notice.

2. Student-generated communications

a. Print copies of student press materials (The Hill News, The Stump, Ujaama, or other literary or news publications created by an organization) may be made available in the following ways:

(1) The student organization may place materials in public pick-up points around campus, such as lobbies in academic, athletics, administrative and residential buildings.

(2) Distributed in bulk to departments via campus mail using addressed envelopes or securely wrapped and addressed bundles (originators must prepare and address the bulk mailing-this service is not offered by the CMR). Bulk mail will be delivered to departmental support staff or supervisory staff for distribution to individuals in each department according to each department's protocol.

(3) Placed in students' CMR mailboxes without addresses.

b. Other student-generated materials: flyers, open invitations, or brochures, will be made available at pick-up points cited above in item a (1).

3. University administrative and academic departmental communications

a. Administrative and academic departments are encouraged to submit announcements to The Scarlet Letter or to use the facstaff listserve for University-related communications. Offices with print materials may distribute them as follows:

(1) via campus mail using individually-specific address labels, labels provided by Human Resources with one day's notice, or

(2) posted on bulletin boards maintained by the University in areas accessible to employees, or

(3) sent to departments in bulk to be distributed to employees by supervisors (originators must prepare and address the bulk mailing-this service is not offered by the CMR). Human resources can supply the count for bulk mailings, each department is responsible for generating its own labels for bulk mailings.

b. Exceptions to these guidelines may be proposed to the vice president responsible for the document. The vice president will discuss distribution methods with the VP for Information Technology.

4. Guidelines for E-Mail

a. These listserves may be used to distribute information electronically:

(1) SLUEMPLOYEE is the listserve for official University information. All employees who have e-mail access receive messages through this listserve. Selected offices with responsibility for official information may send messages through this option: The President's Office, University Communications, Human Resources, Information Technology, Security, Dean's Office, Business Office, International Programs, University Advancement, Security, Administrative Operations. SLUEMPLOYEE is updated as Human Resources communicates staff changes to Information Technology, at least monthly and often more frequently.

(2) FACSTAFF is the listserve that all employees may use to disseminate University-related information. Employees may opt out of FACSTAFF if they wish by calling Information Technology. All employees with e-mail accounts and who choose to remain connected to FACSTAFF will receive messages through FACSTAFF. Students may not access FACSTAFF directly, but may request that an employee at the employee's discretion forward a message. FACSTAFF may be used for non-business related messages, as long as messages are courteous and legal. FACSTAFF is updated as Human Resources communicates staff changes to Information Technology, at least monthly and often more frequently

(3) FACULTY is a listserve that those employees with faculty status may use to send and receive messages meant only for faculty. FACULTY is updated as Human Resources communicates staff changes to Information Technology, at least monthly.

(4) SLUSTUDENT is the new official announcement listserv for all students, undergraduate and graduate; access will be limited to certain offices responsible for University-wide official information. For messages to go to all students we can have another topic (or several). To keep the announcements to each class year and graduates, we use topics. Students are subscribed to the appropriate topic -- i.e. a senior is subscribed to the SLUSTUDENT list with topic 2003. All e-mail to go to that class year would be sent to the SLUSTUDENT list with 2003: as the beginning of the subject line.

For example, with an official message about tuition increases that is sent to all students, the topic line can be simply Tuition Increases. However, an official message that is sent about major declaration to sophomores would have a topic line that reads 2006: Major Declaration.

We also have Class Listserves for unofficial communications to and among students. The incoming class of first-year students will be on a class listserve by June preceding their matriculation. Listserves for alumni are not accessible at this time.

Messages sent to SLUSTUDENT and Class listserves are filtered to protect students from solicitation messages.

To send a message to a class listserve, simply type "Class of (200x)" and the complete address will appear.

The university e-mail system to students transmits ASCII text and removes all formatting. Elaborately designed e-mails not only take up great quantities of storage space but are not delivered in the manner they are sent. Avoid images.

b. E-mail size is limited to 25 kb (about two pages of text). All of the listserves are set to prevent attachments as well.

III. CONTACT FOR QUESTIONS

Dr. Russ Merrill
Vice President for Information Technology
Campus Phone - x5595
E-mail -- rmerrill@stlawu.edu