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Volume XI No. 27
April 7, 2003
The Scarlet Letter is published weekly except during break periods
during the academic year for St. Lawrence employees by the staff of the University
communications office. Submissions, comments and questions can be addressed
to or faxed to 7422; deadline is Wednesday at
5 p.m. for the following Monday's edition. To find The Scarlet Letter
on the University's Web site: www.stlawu.edu/scarlet/scarlet.html.
Major Campus Events, 2002-03
(Weekends unless noted)
·Admissions Scholar Days: Monday, April
7; Monday, April 14 (For information: 5261)
·Admissions Open Houses for Accepted Students:
April 12, April 19 (For information: 5261)
·Board of Trustees Meetings: May 15-17
(For information: 5585)
·Commencement Weekend: May 16-18 (For information:
5585)
·Reunion Weekend: June 5-8 (For information:
5904)
Announcements
Travel Policy for SLU Faculty-led and Student-led Student Group Travel
Abroad:
This policy is intended to cover all extended travel outside the U.S. (other
than the semester and year-long programs administered through the Center for
International and Intercultural Studies) subsidized by SLU and/or arranged
by SLU faculty, staff or students to benefit SLU students. It includes travel
components that are either elective or required in connection with a course;
travel for credit and not-for-credit; travel linked to summer courses; and
student travel outside the country when arranged by an SLU student group.
It is not intended to cover day trips or short overnight trips to Canada.
The policy was issued by the Center for International and Intercultural Studies
(CIIS).
Faculty, staff or students planning the kind of travel outside the U.S. that
is defined above must present, several months in advance of travel, a written
proposal for the trip to the Center for International and Intercultural Studies
(CIIS) and to the department chair or the appropriate dean to receive authorization
for planning. The proposal should include basic information about:
· projected size of group
· dates and duration of travel
· costs of travel, including group organizer's costs
· sources for funding the travel
· group organizer's experience in the host country
· recruitment and selection processes
· any security/safety issues raised by the proposed travel, activities,
or destinations
· a copy of the Consular Information Sheet and any relevant public
announcements or advisories from the U.S. State Department: http://travel.state.gov/
· health issues, including anticipated immunizations and other prophylaxes
(information available online from the Centers for Disease Control: http://www.cdc.gov/
CIIS will provide models of various forms which organizers can adapt to their needs for the application and selection process, including health information and clearance forms; safety information forms; parental information and emergency contact forms; and liability waivers. Travel organizers should also consult as soon as possible with the Winning Health Center staff to be clear about procedures and timetable for required health screening.
The group organizer is responsible for:
· all the planning required for publicizing, recruiting, selecting,
budgeting
· booking of air travel, host country accommodations, guides, etc.
· keeping records of all forms completed by travelers
· informing and orienting students
· providing information to participants about passport and visa requirements
· at least eight weeks prior to travel, sending the Winning Health
Center (attention Fran Mattice) a list of participating students and ensuring
that no student travels without clearance from the Winning Health Center
· (immunizations take six to eight weeks to become effective).
· taking with them the medical emergency forms and other essential
health records, especially noting special medical conditions and medications
for participants
· providing essential information to parents about itinerary
· notifying parents/guardians that CIIS will be the on-campus contact
in case of an emergency
· providing that finances are handled appropriately and reporting of
financial information is completed at the end of the travel period.
Prior to departure, the group organizer should provide CIIS with:
· the list of participants
· a copy of the ID page of each participant's passport
· emergency family contact numbers
· a detailed itinerary of travel, with contact information for group
leaders.
When the plans for travel are presented to CIIS, the associate dean for international and intercultural studies will immediately review the proposal and discuss any concerns with the group organizer. Security concerns may also arise in the course of subsequent preparation for travel. If at any point the associate dean and the travel organizer are in disagreement about the planning for the proposed travel or about the safety of the proposed travel, or if they need further information, the associate dean will convene an ad hoc group to evaluate the proposed travel. This group of no fewer than five, including the group organizer and the associate dean, will be drawn from members of the International Education Advisory Committee and/or those on campus with relevant expertise. This group will advise the proposed travel organizer and may recommend alternate travel plans or cancellation of the travel. In the event that the group organizer is dissatisfied with the recommendations of this group, s/he can request that the group's recommendations be reviewed by the dean of academic affairs or, where appropriate, by the dean of students.
Call for Student Art: The Barnes Endowment Annual Juried Student Art Exhibition will be presented in the Richard F. Brush Art Gallery, April 17-June 9. All SLU students are welcome to submit up to four works in any media for consideration. Drop-off of artwork is at Brush Gallery, Wednesday-Thursday, April 9-10, noon-5 p.m. each day.
Library Prizes: The Friends of Owen D. Young and Launders Libraries invite entries for competitions for the Samuel Johnson Bibliography Prizes and the Josephine Mentley St. Lawrence and North Country Studies Award. Criteria vary; deadline for entry is Friday, May 2. For information: Theresa Stark, tstark@stlawu.edu or 5454.
ISEP Meeting: An International Student Exchange Program (ISEP) information meeting is scheduled for Tuesday, April 8, at 4:30 p.m. in Carnegie 112. Application deadline for the spring 2004 semester is May 20, 2003.
Volleyball Fund-Raiser: A volleyball tournament on Sunday, April 13, will raise money for Renewal House, which provides safety to abused women and children. Coed teams with a minimum of six members ($2 entry fee per member) will find entry information on the Intramurals board in the Augsbury lobby; entry deadline is Thursday, April 10. For information: Becky Rourke, 5937, brourke@st.lawu.edu.
SLU Blue Day: Thursday, April 10, is "Blue Day" at St. Lawrence, sponsored by PRIDES. Based on the short story "Am I Blue?," it is a day on which supporters of gay/lesbian/bisexual/transgender equality can display their support by wearing blue clothes, hanging blue sheets out their windows, and stopping by the E.J. Noble University Center to receive blue face paint. For information: Travis Babcock, 6309 or tbabcock@stlawu.edu.
Passover Seder: A Passover Seder, or feast, is planned for Wednesday,
April 16, at 5:30 p.m. in Herring-Cole. Prices are $8 for adults, $4 for children
5-12, and free for children under 5. Reservations must be made by Monday,
April 14 with Erin Basford, 5630 or ebasford@stlawu.edu.
Climbing Wall: Activities for the rest of April on the Munro Climbing Wall include a climbing competition on Saturday, April 12, a new teaching clinic for camp counselors, and several "returning" clinics. For information: Sarah Councell, scouncell@st.lawu.edu or 5377.
Lunch Bunch: The Laurentian Women's Association Lunch Bunch meets on the first Wednesday of each month in the E.J. Noble University Center Formal Lounge. Remaining date for the spring semester is May 7. Reservations must be made by noon the preceding day with Mickey Williams, 386-8781.
Retirees Luncheons: University retirees gather on the second Tuesday
of each month in the E.J. Noble University Center Formal Lounge for lunch.
Dates for the spring semester are April 8 and May 13. At the May meeting,
Thomas F. Coakley, vice president of administrative operations, will speak
on the new student center (postponed from the April meeting). Reservations
must be made by noon the preceding day with Mickey Williams, 386-8781, or
Wanda Renick, 386-3474.
Personnel
Welcome new colleagues to St. Lawrence University; these staff began in March:
· David Ashlaw, food service generalist, Dining & Conference Services
· Thomas Bessette, skilled trades, Facilities Operations
· Salvatore Cania Jr., director, Planned Giving
· Anna Galush, food service generalist, Dining & Conference Services
· Dale Miguel, audio-visual technology specialist, Information Technology
· Susan Simmons, cleaner, Facilities Operations
· Penny Valance, food service generalist, Dining & Conference Services
·David Burke, transportations policies coordinator, Security &
Safety, returns to St. Lawrence