To reserve a University vehicle, please complete a Vehicle Request/Approval Form (Adobe Acrobat ReaderTM is required to view and print the form)
and fax to (229-5721) or mail it to the facilities operations office. Since vehicles are reserved on a first come, first served basis, the sooner you submit your reservation, the greater the chance that the type of vehicle you need will be available.
Failure to pick up or return a reserved vehicle on time may result in additional charges. Do not request the use of a University vehicle that will be left overnight at an airport or train station.
Should the departure time fall outside normal business hours of 07:30 a.m. - 04:00 p.m., Monday through Friday, the reserving department should make arrangements to pick up the vehicle key and paperwork prior to 04:00 p.m. of the work day preceding the trip. The vehicle, however, may not leave the parking lot prior to the departure time indicated on the Vehicle Request/Approval Form.
Keys to a University vehicle are attached to wallets. Inside each wallet is a trip ticket, a gas credit card, an accident report form, a NYS map, and letters that might be required when traveling into Canada.
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