Driver Responsibilities
Driver Identification – All drivers of University vehicles are required to present a valid driver’s license and/or current SLU ID card to the facilities operations office before a vehicle will be issued.
Mileage Verification – Drivers shall verify beginning and ending mileage(s) on the University's request/approval form provided for each trip.
No smoking in any University vehicle.
All University vehicles must be returned to the proper location on University premises upon request/approval return time, unless permission is granted to park the vehicle elsewhere. Under no circumstance may a University vehicle be driven for personal use.
Legal Responsibility of Drivers – All traffic laws in the locality in which the vehicle is driven shall be obeyed. The University is not responsible in any way for traffic or parking violations by drivers of University vehicles.
Passengers – Passengers in University vehicles shall be limited to employees and students of the University, others on University business, individuals engaged in courtesies by the University, and certain family members under appropriate policy.
Gas Credit Cards – Gas credit cards are provided. Gas credit cards permit the purchase of gasoline/oil. The driver shall retain all gas credit card receipts and turn them into the facilities operations office upon return from his/her trip. Drivers will be personally responsible for credit card misuse. University vehicles must be returned with a full tank of gas.
Cash Purchases – Cash purchases for the operation and maintenance of vehicles is discouraged. In such cases, receipts for cash expenditures are required by facilities operations before drivers are reimbursed.
Vehicle Failure – If a University vehicle fails to operate properly during business hours within the local campus area, the driver must immediately contact the facilities operations office, which will provide appropriate action. If the driver cannot remain with the University vehicle, he/she may lock the keys in the glove box and the vehicle will be picked up by facilities operations. If a University vehicle fails to operate properly outside the local campus area, the driver may contact a convenient garage for repairs. If the estimated cost of necessary repairs does not exceed $50, the driver any authorize repairs. A receipt shall be provided to facilities operations office upon return. If the estimated cost of necessary repairs exceeds $50, the driver must contact facilities operations at 229-5601 for instructions and/or authorization. If failure occurs after office hours or on weekends, the driver should contact the security office at 229-5555 so that a facilities operations representative can be contacted.
Return of vehicles – The driver shall return the vehicle in its proper location (on University premises) no later than the time designated on the trip request/approval form. Late vehicle returns will result in a late fee. Contact the facilities operations office if delay is anticipated. Vehicles requiring substantial interior cleaning or repair may result in additional charges. Drivers should note problems or comments regarding the University vehicle on the trip request/approval form. Please lock the University vehicle upon return to campus.
Accident/Damage Report – The driver is required by law to report any accidents or damage to his/her assigned vehicle. In the case of an accident, a police report is required. For additional information on this subject, contact campus support at 229-5907 or security at 229-5555.
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