If you wish to cancel your reservation, change your reservation date, or use the vehicle longer than the agreed upon time, you must call facilities operations at extension 5602 to confirm, otherwise the department will be fined. Vehicles reserved and not picked up will also be fined.
When you pick up the vehicle, you will be required to inspect the body for dents, scratches or other damage, and indicate damage on the form provided. This is very important, since it prevents your department from being charged for damage you didn’t cause. Please allow time for this inspection when you pick up the vehicle.
Once in the car, adjust the seat, mirrors and steering wheel so you can drive comfortably and safely. Be sure to record all your mileage on the form provided; and of course, all passengers must wear seat belts. There is a Seat Belt Law in the State of New York. If you are stopped and fined for not wearing a seat belt, the fine will be your personal responsibility. This is in keeping with the present University policy that users of University vehicles are responsible for any fines or penalties associated with driving and parking violations.
Facilities operations strives to keep its motor pool vehicles in good condition at all times. If you experience problems with any vehicle, please note problems or comments regarding the University vehicle on the Vehicle Request/Approval Form.
Upon completion of trip, return vehicle with a full tank of gas to the proper parking area, lock vehicle and return key and paperwork to the facilities operations office on Monday through Friday from 07:30 a.m. to 04:00 p.m. or drop the key and paperwork in the drop mailbox, which is located on the left side of the entrance door. When returning a University vehicle, all debris is to be removed.
The department will be charged for mileage etc. using the account number that was provided on the Vehicle Request/Approval Form.
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