Community Assistant Position Description

2011-2012 COMMUNITY
ASSISTANT POSITION DESCRIPTION

The Community
Assistant (CA) is a part-time, para-professional student staff member of the
Office of Residence Life.  Being a CA
implies both a strong commitment to the residential experience as a community
member and a sincere interest in each student as an individual.  The function of the CA is to create and
facilitate an environment which is conducive to and in line with the academic
mission of the university. Each CA is expected to contribute to the
educational, cultural and social development of each of their residents.

Minimum
Qualifications

  1. Must be a
    sophomore, junior, or senior and a full time student at St. Lawrence
    University.

2.    Community Assistants must maintain a
cumulative grade point average (GPA) of at least 2.50, and adhere to all
stipulations in the University's Academic Policy.  If unable to maintain a 2.5 average, the
Community Assistant may be placed on probationary status or face possible
removal from the position.  Two consecutive
semesters with a cumulative GPA below 2.5 will result in removal from the
position. 

 

         3.   Must be in good academic and conduct standing
with the University.

Duties and
Responsibilities

Training
and Development

Training and development are considered essential elements of the residential
program.  CAs are required to participate
in August and January training and additional scheduled in-service sessions
during each semester. CAs are also required to enroll in the Leadership
Development Institute CBL 101A
within the first two semesters of being a CA. 
The CBL class is only offered in the fall semester.  Residence Life is committed to providing a
variety of learning opportunities for CAs to enhance their knowledge and skills
and build upon individual strengths. It is our expectation that this education
and learning through training sessions will be applied to the CAs personal
growth and work with others.  Training is
an integral part of the position and is mandatory.   

Administrative
Duties

A CA is expected to fulfill the administrative responsibilities of the job.
These include:

  • being on duty in the building 8:00pm - 8:00am
    on a rotating basis. Duty includes conducting building rounds, completion
    of the CA duty log, carrying the duty phone, completion of Incident Report
    Forms (IRFs) work orders, and other pertinent paperwork, etc.
  • attending a bi-weekly meeting with
    supervising Residential Coordinator (RC).
  • attending a weekly residential staff
    meeting with supervising RC and other meetings as requested.
  • informing residents of important
    residential issues. Interpreting and enforcing University policies and
    procedures.
  • documenting incidents, preparing program
    evaluations, and submitting reports in a timely manner.
  • informing RC on situations such as damage,
    vandalism, missing residents, unauthorized visitors, theft, and security
    reports through completion of the CA weekly report submitted each week on
    Sunday.
  • reporting maintenance concerns to the RC
    and/or building custodial staff on a regular basis.
  • assisting in CA selection and the housing
    assignment process.
  • collecting and keeping room condition
    reports (RCRs) updated for all residents
  • assisting in fire drills/alarms, and fire
    watches as required and educating students on personal safety issues.
  • assisting with openings and closings of
    residence halls at all vacation times. All CAs are expected to stay until
    the residence halls close during break times. This includes staying until
    after Commencement to close all buildings for the summer.
  • upper class CAs participate in a rotating
    schedule covering the Res Life office during lunch hours and the Res Life
    staff meeting.
  • maintaining an up-to-date, informative, and
    interesting bulletin board in their area.
  • completing necessary surveys, evaluation
    reports, and other administrative reports in a timely manner.
  • other duties as assigned.

CAs are
expected to actively plan, participate in, and contribute to a variety of
educational and social activities for the residents in their areas. This
includes:

  • assisting with the development and
    implementation of Community Standards in your living area. The emphasis is
    on fostering and sustaining a community in which all members are active
    participants in maintaining the civility of group living.
  • developing and implementing quality
    programs, focusing on the different needs of the residents as they change
    throughout the semester. These programs should be developed based on areas
    of student need and interest, and also support the existing co-curricular
    events on campus.  CAs are required
    to complete at least three programs during each semester.
  • maintaining an atmosphere and environment
    conducive to academic endeavors.
  • promoting the value and acceptance of
    diversity within the residential community.
  • participating in the orientation of new
    students, transfer students and/or returning students.
  • being present in community during openings,
    closings, finals week and other times deemed necessary. 
  • first-year CAs will complete at least two
    FYP related programs during the fall semester as part of the three general
    programs required.  The FYP specific
    programs can be done in partnership with the FYP faculty.

Expectations

A CA is
expected to:

  • be a positive role model for other
    students, within their residence hall/ living area, the classroom and the
    university community in keeping with the guidelines stated in the SLU
    Student Handbook.
  • responsibly uphold University policy and
    take appropriate steps when faced with irresponsible behavior on campus.
  • be team centered, innovative, responsible,
    and aware of multifaceted life at SLU.
  • provide a supportive, encouraging, and
    non-judgmental environment for residents while recognizing personal
    limits.
  • be knowledgeable of campus resources and be
    able to make appropriate referrals when necessary.
  • maintain appropriate student privacy and
    notify supervisors and or relevant professional staff members when a
    situation warrants.
  • Not to use social media for Community Assistant
    position related responsibilities (ie: facebook, myspace, twitter, etc)
  • attend in-service programs during the
    semester to enhance leadership skills.
  • be an active member of the staff and be
    respectful and supportive of each other's ideas and initiatives.
  • accept responsibilities as a team member to
    work collaboratively for the good of the residents and the building.
  • be an active participant of staff
    development and workshops.
  • provide guidance to staff in areas that
    other staff members may need assistance.

Terms of Employment

Commitment
Becoming a Community Assistant (CA) is an important commitment to self and
others. Following academics, the CA job is the top priority.  CAs should expect to be readily available and
accessible to residents in their living community on a daily basis.  CAs must check their email on a daily basis
and CA mailbox on a weekly basis.  CAs
are considered members of the Student Life Staff and as such can be called upon
to assist the Residence Life and the Student Life Staff in job-related tasks.  Upper class CAs will fulfill office coverage
in the Residence Life Office during lunch Monday – Friday from 12:00pm-1:00pm
and Wednesday afternoon from 1:00pm-3:00pm. 
This will be done on a rotating basis with a Building Coordinator
scheduling the process. 

Compensation
Community Assistant compensation equals the semester room rate.  CAs are given the choice of bi-weekly checks
equaling the cost of a room, or a room wavier.  CAs are required to meet with and follow any
procedures that may be outlined by the Financial Aid Office in order to receive
compensation.  CAs are then required to
notify Residence Life of their compensation option.  CAs must complete or have on file a W2 and I9
with University prior to the start of their employment as a CA.   

Staff
Accountability

If a CA is unable to satisfactorily meet the requirements and expectations of
the CA Job Description and the Community Assistant Agreement, she/he may be placed
on warning or probation.  If the
inappropriate behavior/actions are continuous or severe, it could lead to
immediate termination.

Living
Arrangements

CAs are housed in singles and must realize that their room may serve as an area
for private conversations with residents and other job related activities.  CAs are asked to recognize this when deciding
how to use and decorate their rooms.

Evaluation
The evaluation process is a continuous form of feedback which is designed to
enhance personal growth and development.  The CA is expected to be an active participant
in a variety of formal (once a semester) and informal evaluation
processes.  This includes continuing and
formal evaluations by the: residents, self, and supervising Residential
Coordinator or Building Coordinator.