Responsibilities of faculty/staff organizer

Responsibilities of the group organizer

• have an initial conversation with CIIS and, before program departure, filling out the REQUIRED Off-Campus Travel Registry Form
• meet with health center director about health concerns and the appropriate medical form to give to students (short or long form)
• plan the trip, publicizing, recruiting, selecting, budgeting booking of air travel, host country accommodations, guides, etc.
• ensure that counseling, the health center, student services and student financial services have cleared all students
• develop and having each student and the parent/legal guardian sign a form that acknowledges the risks, especially those specific to your program, and is a waiver of liability
• keep records of all forms completed by student participants
• orient students
• provide information to participants about passport and visa requirements
• when you travel, takie the medical emergency forms and other essential health records, especially noting special medical conditions and medications for participants
• provide essential information to parents and to CIIS about itinerary and contacts
• handle all finances appropriately and reporting all expenses when travel is completed