Career Services Recruiting Guidelines for Employers and Alumni

Please read statement below and agree at bottom:

To ensure the quality of our services, and to minimize risk to St. Lawrence University students, alumni, and other users of our services, Career Services has outlined this policy to govern all recruiting activities sponsored by this office. The guidelines below are in accordance with, and a supplement to, the Principles of Professional Practice established by the National Association of Colleges and Employers (NACE).

SECTION I: Definition of Recruiting Activities

Recruiting activities include, but are not limited to: career fairs; on-campus interviews; information sessions and company presentations; campus information tables; classroom presentations and guest panel discussions; and other advertised opportunities communicated to students through SAINTSLink, bulletin boards, mail announcements, and e-mail.

SECTION II: Minimum Requirements

Career Services will sponsor recruiting activities that meet the following conditions:

  1. For all postings, the employer must supply the title, position description, company description, qualifications,  company website, professional email,  and appropriate application instructions.
  2. With the exception of internships, Career Services will only post full time positions.
  3. All recruiters must comply with all federal, state, and local equal employment opportunity regulations (including ADA) and Nondiscrimination Policy of St. Lawrence University.
  4. All recruiting organizations must have a public, formal website and the recruiting contacts must have email addresses directly affiliated with the organization they are representing.
  5. For internship and part-time/seasonal postings, enrollment in a bachelor’s degree program must be required or preferred. For full-time positions, a completed bachelor’s degree must be either required or preferred.
  6. If an internship is unpaid, it must meet the six criteria stated by the U.S. Department of Labor.  See National Association of Colleges and Employers (NACE) Position Statement on U.S. Internships for further details.
  7. The opportunity is directly from a third-party recruiter, and meets all criteria mentioned in Section IV.

SECTION III: Excluded Practices

Career Services will not sponsor recruiting activities or opportunities if:

  1. The opportunity involves on-campus solicitation including: posting of materials, door to door solicitation, or sale of products or services.
  2. Compensation is exclusively commission or fees/percentage of sales from others under their sponsorship in the organization.
  3. The organization is sponsoring an individual to establish their own business for the purpose of selling products or services, and/or recruiting other individuals to establish their own businesses.
  4. The organization requires an initial payment or investment, account balance, or similar fiscal requirement, with the organization itself serving as an umbrella or parent corporation. The initial investment may include, but is not limited to: requirement to attend unpaid orientation or training sessions; direct payment of a fixed fee; payment to attend orientation or training sessions; and/or the purchase, leasing, or renting of a starter kit, sales kit, or presentation supplies.
  5. The work assignment negatively affects the academic progress of a student, or encourages a student to discontinue their studies.
  6. The employer fails, for any reason, to provide necessary information needed to post a job vacancy or internship opportunity (e.g., job description, qualifications, application instructions, website, and professional email).
  7. Upon request, the employer is unable or unwilling to provide written documentation of registration with a Better Business Bureau.
  8. The work assignment is in a private residence. All registered employers must have a bricks-and-mortar (B&M) location for centralized company operations.
  9. The employer fails to fully disclose the structure of their compensation package (salary, hourly, commission, sliding scale pay, or any other pay structure) and business costs incurred through their first year of employment.
  10. The position employs students by a private individual with an un-established business and no employment or work-for-hire contract (e.g., babysitting, nanny, caretaker, personal tutor).  Parties should contact outside sources, such as sitter network sites, your local paper, or craigslist.org.
  11. Upon request, the employer refuses to provide references to vouch for their organization.

SECTION IV: Third Party Agencies

A third party agency or recruiter represents a candidate or employer client, and is not the principal employing organization. This includes, but is not limited to, organizations such as employment agencies, search firms, contract recruiters, career development consultants, or on-line job posting or resume referral services.  See National Association of Colleges and Employers (NACE) Principles of Professional Practice for further details and definitions.

Career Services will sponsor third party recruiting activities if the third party agency agrees to:

  1. Reveal the identity of the employer being represented and the nature of the relationship between the agency and the employer, and permit career services to verify this information by contacting the client. If Career Services has an existing relationship with the client, we will inform the third party agency and decline to post the position.
  2. Provide specific position descriptions and employer contact information for valid openings.
  3. In accordance with the Family Education Rights and Privacy Act (FERPA), release candidate information only with the written permission of the employment candidate and only to the identified employer.

SECTION V: Reporting New Hire Data

When requested, an employer will supply to Career Services information regarding St. Lawrence University students who have been hired to fill full-time, internship, or other related positions. Information may include, but is not limited to, student name, title, division or unit within the organization, geographic location of position, employment start date, and compensation (if applicable).

SECTION VI: Alcohol

Career Services adheres to the National Association of Colleges and Employers (NACE) policy on recruiting that requires all recruiting activity (including all presentations, interview sessions, and employer-sponsored events on- or off-campus) to be alcohol free.

Section VII: Offer Policy

We recognize that employers have certain constraints in the flexibility they have to accommodate student needs, but we ask employers to refrain from presenting exploding offers, which exert undue pressure on students by making offers with unreasonable time limits (less than two weeks) or time-sensitive penalties. Please allow students the time necessary to make responsible and well-informed decisions about employment offers.  Please refer to National Association of Colleges and Employers (NACE) policy on Reasonable Offers.

SECTION VIII: Disclaimer

Career Services at St. Lawrence University reserves the right, in its sole discretion, to deny any employer or recruiter access to the services.

SECTION IX: Policy Changes & Updates

Changes and/or updates to this policy can be made without notice.